Music Department Administrator
1 month ago
We are seeking a highly organized and proactive Administrator to provide comprehensive administrative and operational support to our dynamic and thriving Music department and Visiting Teacher lessons.
Key Responsibilities:- Provide administrative support for Visiting Teacher lessons, including room allocation, sheet music and instrument hire orders, and managing lesson reminders.
- Oversee the administration of ABRSM and Trinity practical exams, coordinating visits with exam boards, scheduling timetables and liaising with the learning support team to co-ordinate specific needs provision.
- Assist the Music Department staff with administrative tasks related to trips and tours, including risk assessments and compiling trips packs.
- Manage the Instrumental Scheme, including communication with instrumental teachers, pupils, and families regarding timetables and allocations.
- Process the monthly payroll for Visiting Teachers and termly billing for Parents.
- Maintain accurate records of pupils, attendance registers, their participation in tuition and ensembles, and the allocation of music awards.
- Provide support to Visiting Teachers as needed, including rescheduling lessons and liaising with pupils and families.
- Record and distribute minutes for meetings as required.
- Liaise with wider college teams such as HR and Finance and assist with the onboarding of new visiting music teachers, ensuring that their pre-work checks and compliance is complete.
- Perform additional tasks as needed to ensure the smooth running of the Music Department.
- Complete all administrative tasks supporting performances, examinations, and lessons promptly to ensure high standards are met.
- Deliver services within areas of responsibility in line with the School's commitment to excellence in service provision.
- Manage the comprehensive library of sheet music held by the College, assisting ensemble leaders sourcing and distributing the music.
- Any other reasonable management request.
- Exceptional administrative and organisational skills.
- Strong written and verbal communication abilities.
- Proficient computer skills, with confidence in using various software applications.
- Must have knowledge of Microsoft packages and Teams.
- Experience with SOCs and iSAMS is desirable.
- High level of reliability, enthusiasm, and the ability to work independently.
- Excellent interpersonal skills.
- A good understanding of the needs and dynamics of a busy school music department.
- Positive and collaborative approach to working with pupils, staff, and parents.
- Strong initiative and ability to work efficiently under pressure.
- Proven ability to prioritise tasks, adapt to changing circumstances, and meet deadlines.
- Experience working with children aged 10-18 years.
- Knowledge of musical instruments and ensembles, experience with the mechanics of music tuition.
- A good sense of humour and a commitment to achieving the highest standards.
The preferred hours of work are 8:30am to 5:00pm with a 60-minute unpaid lunch break Monday to Friday inclusive (37.5 hours per week), working term-time (35 weeks), plus an additional 3 weeks (38 weeks total*).
A salary in the range of £23,000 - £24,500 per annum will be offered to reflect the individual's experience, agreed work pattern, and working weeks. For part-time working hours the salary will be pro-rata'd accordingly.
Benefits:- Complimentary lunch is provided.
- Free tickets to the College's music, dance, and drama performances.
- Job specific Learning and Development programme available to all employees.
- Life Cover is provided whilst working at the College after successfully passing the probation period.
- The College provides a contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
- Significantly subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes and use of the gym and swimming pool.
- Personalised health and wellbeing consultations.
- Generous sickness policy.
- Meditation sessions.
- Access to books, magazines, and DVDs from the College Library.
- Comprehensive wellbeing package.
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