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Executive Assistant to the Chief Executive Officer

2 months ago

London, Greater London, United Kingdom Cambridge Healthcare Research Full time

About Cambridge Healthcare Research
At Cambridge Healthcare Research [CHR], we collaborate with leading biopharmaceutical organizations, aiding their strategic and commercial decision-making processes. Our commitment to thorough primary and secondary research enables us to deliver comprehensive market insights and actionable strategies. We are dedicated to excellence through accountability, passion, and reliability.

Position Overview
We are experiencing significant growth, currently employing 150 individuals, and are seeking an Executive Assistant to the CEO to join our dynamic team and provide essential support to the CEO, their office, and the Board of Directors.

Key Responsibilities

  • Delivering advanced calendar management for the CEO, prioritizing requests and inquiries while resolving scheduling conflicts; making informed decisions to ensure an efficient daily agenda.
  • Coordinating travel arrangements and accommodations for the CEO, as well as managing expense reports.
  • Executing a variety of tasks that facilitate the CEO's leadership capabilities, including assisting with research initiatives, generating reports and presentations, and preparing meeting agendas and other necessary documents.
  • Maintaining close communication with the CEO to keep them informed of upcoming obligations and responsibilities, ensuring appropriate follow-ups. Anticipating the CEO's needs ahead of meetings and events.
  • Serving as a 'gateway' to the CEO and their office, ensuring effective communication between the CEO and team members, while fostering credibility and trust with the Senior Executive Team [SET].
  • Providing administrative assistance to the Chair and Board of Directors, which includes scheduling meetings, taking minutes, and managing the distribution of Board materials.
  • Assisting in the preparation of CEO correspondence for internal communications, Board meetings, and events in collaboration with the Chief of Staff and the Marketing and Communications team [MarComs].
  • Conserving the CEO's time by gathering, researching, and analyzing information as required.
  • Addressing ad hoc requests as necessary, including personal or family-related matters.

Qualifications

  • Minimum of 2 years of executive support experience, specifically with C-suite executives in one-on-one or team settings.
  • Proficient in Microsoft Office Suite [Outlook, Word, Excel, PowerPoint].
  • Exceptional verbal and written communication skills, capable of engaging with senior internal contacts and client stakeholders at a high standard.
  • Outstanding organizational abilities and meticulous attention to detail, with the capacity to prioritize tasks effectively.
  • Ability to work independently and confidentially, demonstrating a high level of professionalism.
  • Capability to respond promptly to urgent situations requiring quick decision-making regarding priorities.
  • Strong integrity and discretion in managing confidential information.
  • Proven time management skills, with a history of meeting deadlines in a fast-paced environment.
  • High cognitive flexibility, comfortable transitioning between strategic and operational tasks.

What We Value

  • Strong business acumen with the ability to assess priorities and make sound judgments.
  • Commitment to excellence in all tasks undertaken.
  • Excellent interpersonal skills, able to engage confidently and professionally with individuals at all levels.
  • Emotional intelligence, demonstrating the ability to handle sensitive information and complex situations.
  • A collaborative team player who leads with a cooperative approach.
  • Dedication to meeting the expectations of the CEO while maintaining effective relationships with stakeholders.
  • Responsiveness to manage communications effectively, including after-hours when necessary.

Our Culture
At CHR, we foster a culture that nurtures talent and curiosity, empowering individuals to develop skills that promote personal and professional growth within a collaborative team environment. Our core values include:

  • Collaboration: Building strong connections to achieve collective success.
  • Excellence: Striving for greatness in all endeavors.
  • Community: Making a positive impact beyond our work.
  • Courage: Embracing challenges as opportunities for growth.
  • Integrity: Upholding ethical standards in all actions.

Commitment to Society
We believe that a successful business goes beyond financial performance; it also involves using our expertise to positively influence society and the environment. At CHR, we are dedicated to driving meaningful change and enabling our employees to build rewarding careers while contributing to societal progress.

Compensation and Benefits
CHR offers a competitive salary and benefits package, including a base salary range, annual bonuses, private healthcare, life assurance, a contributory pension scheme, and various wellness initiatives. We support a flexible working environment that encourages collaboration and innovation.

Diversity and Inclusion
We are an Equal Opportunity Employer, committed to making employment decisions without regard to age, national origin, race, ethnicity, religion, gender, sexual orientation, disability, veteran status, or any other characteristic protected by law.