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Document Control Specialist
2 months ago
Role: Document Control & Records Configuration Manager
Project: MEH Alliance - Sizewell C
Location: Bristol (Aztec West)/Hybrid
Security Clearance: BPSS
Permanent Role
The MEH Alliance programme is accountable for full lifecycle delivery of the main MEH installation works at Sizewell C (SZC). The MEH programme scope includes the on-site installation of all pipes, electrical kits, and HVAC systems in the whole power plant, with the notable exception of the main coolant system, the main control room, the turbine hall and the main power evacuation.
This role offers a unique opportunity to establish, manage, and lead the document control processes from the ground up, ensuring that all project documentation is accurately recorded, maintained, and accessible throughout the project lifecycle.
Initially, you will be responsible for performing functional, day-to-day document control tasks, ensuring that the project's documentation requirements are met efficiently and accurately. As the programme develops and the volume of documentation increases, your role will expand to include the management of a document control team.
You will be instrumental in setting up the foundational processes, strategies, systems, and procedures that will guide the project through to successful completion. This shall include the deployment of a digital EDRMS.
Reporting to the Head of Project Controls, your leadership will be critical in maintaining the integrity, security, and accessibility of all project documents, and ensuring that the document management system supports the project's needs, particularly as it scales in complexity.
Key Responsibilities- Lead the establishment and development of a comprehensive document control system, ensuring it meets the project's needs and scales effectively as the project progresses.
- Innovate and oversee the accurate recording, classification, and management of all project documentation, ensuring compliance with project standards and regulatory requirements.
- Develop and implement and communicate the document control processes, procedures, and guidelines that ensure the consistent and efficient management of project documents from the early stages through to project completion.
- Build, manage, and mentor a document control team, fostering a culture of accuracy, efficiency, and continuous improvement within the team.
- Collaborate with project teams, including engineering, quality, procurement, and construction, to ensure that document control processes are integrated with broader project controls and project management activities.
- Conduct regular audits and quality checks on documentation to ensure accuracy, completeness, and adherence to project and regulatory standards.
- Ensure the integrity and security of the document management system, implementing best practices for data protection and access control.
- Provide training and support to project team members and stakeholders on document control procedures and use of the document management system.
- Generate regular reports on document control activities, status, and compliance for project management and stakeholders, ensuring visibility into document management performance.
- Collaborate with IT teams to integrate document control systems with other project management and control systems, ensuring seamless data flow and access.
- Ensure confidentiality and security of sensitive project documentation. Develop and implement strategies to mitigate risks associated with document control and conduct risk assessments and develop contingency plans for document management.
- A degree or equivalent qualification in a relevant field such as information management, engineering, or business administration.
- Extensive experience in document control or information management roles on large and complex infrastructure projects, with a particular emphasis on projects in their early stages of development.
- Proven experience in setting up and managing document control systems and processes from the ground up.
- Strong knowledge of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering or nuclear sectors.
- Knowledge of the nuclear regulatory requirements regarding the lifetime quality records.
- Previous experience in leading document control teams, particularly in a matrix structure on major projects.
- Strong functional understanding of the requirements and leadership and team management skills, with the ability to inspire and develop a high-performing document control team.
- Proficient in document control software, electronic document management systems (EDMS), and other digital tools related to document management.
- Strong organisational skills and attention to detail, with a commitment to accuracy and quality in document management.
- Problem-solving abilities with a track record of delivering solutions in a fast-paced, complex project environment.
We celebrate diversity and are committed to creating an inclusive environment for all employees. In return for your hard work and commitment we offer a competitive salary package, 25 days' holiday, and the opportunity to part of our exciting journey.
