Project Coordinator

1 week ago

Abingdon, Oxfordshire, United Kingdom South and Vale District Councils Full time
About the Role

We are seeking a highly skilled and experienced Project Coordinator to join our team at South and Vale District Councils. The successful candidate will play a key role in supporting the delivery of our Garden Communities programme, working closely with the Berinsfield Garden Village Team to deliver a wide range of projects.

Main Responsibilities
  • Assist in planning, execution, and completion of projects within the specified timeline and budget.
  • Monitor project progress and provide regular updates to project managers and stakeholders.
  • Identify potential project risks and work with the project manager to develop mitigation strategies.
  • Monitor and report on project risks and issues throughout the project lifecycle.
  • Facilitate communication and coordination between project stakeholders, including community groups, government agencies, contractors, and team members.
  • Organize and attend meetings, preparing agendas, taking minutes, and following up on action items.
  • Prepare project documentation, including reports, proposals, presentations, and correspondence.
  • Maintain accurate records and ensure all project documents are properly filed and accessible.
  • Provide comprehensive administrative support, such as scheduling meetings, managing calendars, and handling project-related inquiries.
  • Prioritize a varied workload and complete projects and tasks to meet appropriate deadlines independently.
  • Continuously seek opportunities to improve efficiency of processes and procedures to secure the best outcomes for project delivery.
  • Promote a positive image of both councils.
  • Responsible for procuring consultants to ensure projects are delivered on time and in budget.
  • Work with the Community Development Officer to support the planning and execution of community engagement activities, including consultations, workshops, and events. Gather feedback from the community and incorporate it into project planning and implementation.
  • Responsible for identifying and preparing funding bids for external grant funding opportunities to help future delivery of various projects – this includes collation, analysis, and presentation of data and research from a range of sources.
About You

We are looking for a highly skilled and experienced Project Coordinator who possesses the following essential skills, knowledge, and experience:

  • Proven experience in supporting various projects, preferably within a multidisciplinary team (minimum of two years).
  • Experience in engaging and managing relationships with various stakeholders, including community groups, government agencies, and contractors.
  • Experience in providing comprehensive administrative support, including preparing reports, managing documentation, and coordinating meetings and meeting minutes.
  • Experience in planning and coordinating public or board meetings, workshops, or community events.
  • Experience with supporting community engagement or public consultation related to projects.
  • Experience in gathering and analyzing data to inform project decisions and evaluate project outcomes.
  • Educated to degree level or an equivalent level of experience.
  • Full and current driving license.
  • If you have the following experience or qualifications – it's a bonus:
  • Knowledge and experience in one or more of the following technical areas: active travel, biodiversity, landscaping, environment, planning, health, and wellbeing, placemaking, development, and regeneration.
  • Local government experience and political awareness.
Your Style and Behaviours

We are looking for a Project Coordinator who possesses the following style and behaviours:

  • Ability to communicate and collaborate, seeking the views and opinions of others.
  • Ability to identify problems and provide practical solutions.
  • Analytical thinking to assess complex situations.
  • Ability to prioritize and manage multiple tasks and projects.
  • Committed to providing excellent service to internal and external stakeholders.
  • Seeks opportunities to improve processes and outcomes.
The Benefits We Offer

We offer a range of benefits to our employees, including:

  • A basic 25 days annual leave per annum, rising to 30 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year.
  • Flexible working and annualized hours – a flexible approach to work that our employees love.
  • Salary pay awards.
  • A generous career average pension scheme which includes life insurance of three times your salary.
  • The opportunity to purchase a bike through Cyclescheme.
  • We give you two days per year to volunteer within the local community.
  • A range of resources, support, and activities to help you maintain your wellbeing including a monthly wellbeing hour in addition to annualized hours (the ability to work flexibly as long as, over the course of the year, you complete your contracted hours) and annual leave.

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