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Administrative Assistant
2 months ago
About the Role
The University Hospitals of Leicester NHS Trust is seeking a highly organized and efficient Administrative Assistant to provide comprehensive administrative support to the Senior Management Team.
Key Responsibilities
- Act as the first point of contact for the Senior Management Team, making appointments and organizing diaries to ensure availability and workspace.
- Provide efficient and effective administrative and secretarial support to the SMT, including organizing meetings, taking minutes, and distributing relevant papers.
- Liaise with hospital departments, partner organizations, and external agencies to promote and facilitate smooth working relationships.
- Assist in the organization of diary and workload management, ensuring effective communication within the multidisciplinary team.
- Receive and deal effectively with all incoming post, telephone calls, and personal enquiries, using own initiative to assess urgency and prioritize tasks.
- Liaise with the print room to design and produce leaflets, forms, and posters for use in the UHL Community Hospital sites.
- Carry out DSE assessments as required for the team.
- Meet targets agreed within annual appraisal and objectives, demonstrating an ability to manage workload and meet targets.
Person Specification
- GCSE English and maths Grade C or above or equivalent.
- Good standard of written and spoken English.
- RSA Level II Typing & Word Processing or equivalent.
- Computer skills - Experience in using Microsoft Packages.
- 2 years' experience and knowledge of standard office practices, procedures, and protocols.
- Customer service skills.
- Demonstrates flexible approach to working requests.
About the University Hospitals of Leicester NHS Trust
The University Hospitals of Leicester NHS Trust is a leading healthcare provider in the UK, committed to delivering high-quality care to patients. Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years. We have four primary goals: high-quality care for all, being a great place to work, partnerships for impact, and research and education excellence. We will embed health equality in all we do, taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities. Our strategy is underpinned by new values: we are compassionate, we are proud, we are inclusive, and we are one team. This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
