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Facilities Administrative Coordinator

2 months ago

Purfleet, Thurrock, United Kingdom DSV Full time

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our facilities teams in the UK. The successful candidate will provide administrative support, manage daily office needs, and assist with various tasks related to facilities management.

Key Responsibilities

  • Provide administrative support to facilities managers and their teams, including data entry, document management, and communication with suppliers and contractors.
  • Assist with daily office needs, such as managing supplies, coordinating meetings, and maintaining a clean and organized workspace.
  • Manage administrative activities, including updating records, compiling reports, and maintaining databases.
  • Liaise with suppliers and contractors to ensure tasks are completed on time and to a high standard.
  • Compile tender documents and reports for submission to directors and sustainability teams.
  • Ensure cleaning services are provided to an acceptable standard at Scan House and Gateway House.
  • Perform other administrative tasks as required by the facilities team.

Procurement Roles

  • Order pre-printed stationery, obtain prices, raise purchase orders, and monitor stock levels.
  • Keep up-to-date costings, arrange bulk deliveries, and provide quarterly updates to Lyreco.
  • Authorise logins, order uniforms, and deal with ad-hoc matters for Veltuff.
  • Add new users to the CWT system as necessary.

About DSV

DSV is a global transport and logistics company with a strong presence in the UK. We are committed to providing excellent service and support to our customers and employees.