Event Coordinator Specialist

2 months ago

London, Greater London, United Kingdom MOI Global Full time
About the Role

We are seeking a highly organized and detail-oriented Event Executive to join our team at MOI Global. As an Event Executive, you will play a crucial role in supporting the Event Practice in organizing, coordinating, and executing various events.

Key Responsibilities
  • Proposal and Pitch Support
    • Assist in compiling necessary information for proposals and pitches.
    • Organize proposal materials and supporting documents efficiently.
  • Event Planning and Coordination
    • Administrative Support
      • Assist with event planning administrative tasks.
      • Support in scheduling meetings and communications.
    • Logistics Coordination
      • Help in coordinating event logistics, including venue and equipment setup.
      • Communicate logistical details to relevant parties.
  • Vendor Management
    • Vendor Research and Selection
      • Identify potential vendors based on event requirements.
      • Research vendor capabilities to align with event needs.
    • Vendor Communication
      • Communicate event requirements and expectations to vendors.
      • Coordinate meetings and discussions with vendors.
  • On-site Event Management
    • Logistics Support
      • Assist with event setup and coordination.
      • Coordinate registration and materials for the event.
    • Participant Assistance
      • Provide information and guidance to event participants.
      • Assist with registration and attendee inquiries during the event.
  • Post-Event Evaluation and Reporting
    • Data Collection
      • Gather post-event data, feedback, and surveys from attendees.
      • Compile data for analysis and reporting.
    • Documentation
      • Document event highlights, challenges, and successes.
      • Prepare a summary of feedback from attendees.
  • Budget Management
    • Budget Creation
      • Assist in developing event budgets based on requirements and cost estimates.
      • Negotiate contracts with vendors.
    • Budget Tracking
      • Track event expenses and update budget records.
      • Organize invoices and receipts.
    • Data Entry
      • Input financial data into budget templates.
      • Maintain accurate budget records.
  • Practice Marketing
    • Support the development of marketing materials showcasing agency services.
    • Conduct market research for marketing efforts.
  • Requirements
    • Bachelor's degree in Event Management, Business, Marketing, or related field preferred.
    • Experience in Event Marketing industry preferred.
    • Organizational and time management skills with a detail-oriented, creative mindset.
    • Effective interpersonal and communication skills.
    • Teamwork and collaboration skills.
    • Proficiency in event management software, project tools, and Microsoft Suite.
    • Flexibility to work evenings and weekends.
    About MOI Global

MOI Global is a global B2B agency, committed to redefining the business of creativity for B2B growth. With a proprietary approach combining strategic consulting, creative thinking, and technology expertise, MOI Global helps clients differentiate, transform, and grow. Trusted by leading tech organizations, MOI Global delivers intelligent solutions for B2B success.

Equal Opportunities

MOI Global values equality, diversity, and inclusion in the workplace. We are dedicated to providing a work environment that celebrates each individual's unique perspective. At MOI Global, all qualified applicants are considered for employment without regard to age, disability, ethnicity, or sexual orientation. We strive to build a culture where everyone feels welcome and respected.

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