Executive Support Specialist

6 days ago

London, Greater London, United Kingdom Office Angels Full time

Job Summary:

We are seeking a highly organized and detail-oriented Executive Support Specialist to provide comprehensive support to three members of the President's Senior Leadership Team. As a key member of our team, you will play a crucial role in ensuring the smooth running of the President's Office.

Key Responsibilities:

  • Efficiently manage the diaries of the Senior Leadership Team members, scheduling meetings, committees, events, and travel arrangements.
  • Handle internal and external communications, ensuring they are timely and appropriate.
  • Prepare and distribute information for various committees and meetings, including agendas, reports, and policy documents.
  • Provide project support for strategic initiatives led by the President's Office, conducting research, drafting documents, and collating resources.
  • Assist in decision-making processes related to the University's strategic developments.
  • Develop and maintain comprehensive information systems and databases.
  • Welcome guests, organize high-profile events and visits.
  • Offer support to other staff members within the President's Office, including corporate events, meeting arrangements, and travel arrangements.
  • Efficiently handle routine and critical matters during absences.

Requirements:

  • Previous experience in a Team Assistant or Executive Assistant role, providing comprehensive support to senior executives.
  • Strong organizational skills, able to manage multiple priorities and work autonomously.
  • Excellent communication skills, both written and verbal.
  • Proficiency in information systems and databases.
  • Initiative and the ability to identify areas for process improvement.
  • A professional and friendly demeanor, with outstanding attention to detail.

What We Offer:

  • A competitive salary and benefits package.
  • The opportunity to work within a prestigious organization.
  • A collaborative and supportive team environment.
  • Continuous professional development opportunities.

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