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Executive Support Specialist
2 months ago
Company: Leading Anonymous University (London)
Position: Executive Assistant (Permanent)
Location: Central London
Salary: Will be dependent on experience
About Us:
We are an exciting division, established to bring our world-leading education to global audiences. As a leading university, we pride ourselves on pushing boundaries, challenging norms, and fostering intellectual curiosity-all while maintaining an enigmatic allure.
Job Summary:
We are seeking a highly skilled and experienced Executive Assistant to provide effective and professional administrative support to the board/above and other members of the Senior Leadership team where required.
Key Responsibilities:
- Calendar and Diary Management: Skilfully managing calendars to ensure seamless coordination of meetings and events.
- Event Coordination: Coordinating events and meetings, including travel arrangements, itineraries, accommodation, and catering.
- Report and Presentation Assistance: Assisting with report and presentation production, including data analysis and visualization.
- Financial Support: Processing expenses and handling travel arrangements, ensuring compliance with company policies and procedures.
- Operational Interaction: Daily interaction with senior staff on operational matters, providing administrative support and guidance as needed.
Qualifications and Experience:
- Education: Relevant experience in a senior administrative role.
- Administrative Experience: Significant experience as a personal or executive assistant to senior-level individuals, with a proven track record of providing exceptional support.
- Tech Proficiency: Proficiency in MS Office (Office 365), including Word, PowerPoint, Outlook, SharePoint, OneDrive, and Excel.
- Meeting Coordination: Experience coordinating senior-level meetings and taking accurate notes, with the ability to maintain confidentiality.
- Proactivity: A proactive and positive approach to team culture and system establishment, with a focus on continuous improvement.
What We Offer:
- Annual Leave: At least 31 days, plus bank holidays.
- Pension Schemes: Generous defined benefit pension schemes.
- Work-Life Balance: Flexible working and family-friendly policies.
- Discounts: Including TOTUM, gyms, nursery, and private healthcare insurance.
- Learning Opportunities: Continuous learning and development, with access to training and professional development programs.
