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Administrative Coordinator

2 months ago

Weymouth, Dorset, United Kingdom Dovetail & Slate Full time
Job Title: Administrative Coordinator

We are seeking an experienced Administrative Coordinator to join our team at Dovetail and Slate. As an Administrative Coordinator, you will provide administrative and secretarial support to our education provision in a male prison.

Key Responsibilities:
  • Accurately input and analyze learner data on spreadsheets or databases, including setting up simple spreadsheets or databases and providing accurate data reports.
  • Check and ensure that all paperwork and learner records are accurate and audit compliant for processing.
  • Typing memos, letters, reports, and other communications, including drafting replies to general enquiries and taking accurate minutes of meetings.
  • Undertake general administrative duties and implement office procedures and processes, including but not exclusively filing and organizing learner and staff records and ensuring the confidentiality of these.
  • To check, process, and record all resource orders and help source appropriate suppliers for resources.
  • Dealing with telephone calls and visitors, as well as answering general enquiries into the department, liaising with key contacts in a positive and professional manner, providing information as requested, and acting as a crucial point of contact.
  • Maintain and report staff absence and leave records.
Requirements:
  • Experience in an Administration or secretarial role.
  • Experience with processing and data-entry.
  • Experience using Microsoft Office and highly competent with Excel.
  • Experience in a similar role in an education setting (desirable).
  • Have a calm and patient demeanor.
About Us:

Dovetail and Slate is committed to safeguarding and promoting the welfare of children and young people and expects all staff, applicants, and clients to share this commitment. This role may involve work with under 18's or vulnerable adults. Any appointment will be made subject to strict vetting and screening checks and receipt of a satisfactory enhanced DBS check. Dovetail and Slate ltd acts as an Employment Agency (perm) and an Employment Business (temp/contract).