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Executive Support Specialist
2 months ago
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO, Deputy CEO, and Trustees. The successful candidate will play a crucial role in the smooth operational running of our organization by managing diaries, coordinating travel arrangements, and ensuring effective communication across all levels.
Key Responsibilities- Diary Management: Manage and coordinate the CEO's workload, activities, and diary, ensuring priorities are managed and there are no clashes.
- Travel Coordination: Organize travel and accommodation for the CEO, Deputy CEO, and Trustees within budget and time constraints.
- Administrative Support: Provide administrative support to the CEO, Deputy CEO, and Trustees, preparing materials for meetings and ensuring follow-ups.
- Correspondence and Enquiries: Handle correspondence and enquiries to the CEO's office, disseminating information and drafting responses in a timely manner.
- Expense Processing: Process expenses for the CEO, Deputy CEO, and Trustees in line with financial guidelines.
- Meeting Support: Take minutes at meetings, including those with Trustees, and maintain accurate records.
- Departmental Support: Support Department Directors with diary management, prioritizing the CEO's needs.
- Proven Experience: Proven experience in an executive assistant or similar role.
- Organizational Skills: Exceptional organizational and diary management skills.
- Strategic Understanding: Strategic understanding of competing priorities and workload management.
- Travel Coordination: Experience organizing travel and accommodation arrangements.
- Communication Skills: Strong communication skills and the ability to handle confidential information.
- Technical Skills: Proficiency in office management systems and procedures.
- Problem-Solving Skills: Attention to detail and problem-solving skills.
- Teamwork: Ability to work independently and as part of a team.
- Competitive Salary: Competitive salary package.
- Dynamic Environment: Opportunity to work in a supportive and dynamic environment.
- Professional Development: Professional development and growth opportunities.
- Work-Life Balance: Work-life balance with a structured working week.
