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Personal Executive Coordinator to CEO

2 months ago

London, Greater London, United Kingdom Lavender Jones Recruitment Full time
Position Overview:
We are seeking a highly organized and proactive Personal Executive Coordinator to support the CEO of Lavender Jones Recruitment. The ideal candidate will possess exceptional multitasking abilities and a strong sense of initiative.

Key Responsibilities:
1. **Comprehensive Diary Management:**
- Efficiently plan and schedule meetings to optimize the CEO's time.
- Ensure seamless coordination of appointments and commitments.

2. **Travel Coordination:**
- Organize detailed travel itineraries, including flights, accommodations, and transfers.
- Research and recommend suitable travel options for both business and personal trips.

3. **Communication Liaison:**
- Act as the primary point of contact between the CEO and various stakeholders.
- Foster and maintain relationships with clients and key contacts.

4. **Expense Management:**
- Oversee and manage all expenses and invoices related to the CEO's activities.

Private Assistant Duties:
1. **Personal Travel Arrangements:**
- Handle all aspects of personal travel, including finding accommodations and activities.
- Ensure all important documents are tracked and up to date.

2. **Ad Hoc Research:**
- Conduct research as needed to support the CEO's personal and professional needs.

Candidate Profile:
The successful candidate will have prior experience supporting a CEO or Founder, demonstrating high emotional intelligence and resilience. Proficiency in French is advantageous but not essential.

Work Environment:
This position is primarily office-based, with the possibility of occasional remote work. While the role is not 24/7, there may be instances requiring contact outside of regular hours for urgent matters.