eDiscovery Specialist

About Herbert Smith Freehills

We are a leading global law firm that advises many of the world's largest and most ambitious organizations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, we are at the heart of the new global business landscape providing premium quality, full-service legal advice.

The Opportunity

We recognize that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

Digital Transformation

Digital adaptation is presenting businesses with efficiencies and opportunities at pace – we are no different. Continuing to support our clients with this rapid change, we have created a team of the best analytical legal minds with investments in cutting-edge technology and technologists in our Digital Legal Delivery (Digital) practice.

Our Digital Group

Bringing together legal, project management, process design and technology expertise, our Digital group supports businesses who need innovation from their legal advisors. Leveraging experience to map the intersections where people and tech deliver results, this team supports businesses undergoing their own digitization projects and those who seek disentanglement from the manual and inefficient processes in the delivery of legal services. Experienced at delivering large and complex legal services, we are experts in the delivery of data-intensive mandates.

Our Approach

We imagine possibilities, HSF's Digital Legal Delivery practice is implementing the best technology solutions today, while horizon scanning and experimenting with emerging technologies to understand their practical applications.

Key Responsibilities

• Working under the direction of the Managers/Senior Executives, to identify and understand client needs, executing the recommended technical solutions and delivering an effective solution throughout the life of a matter.
• In consultation with the Managers/Senior Executives to help set accurate budgets for costs and timescales for cases, subsequently ensuring that such work is completed within budget and to agreed standards and deadlines.
• Working with Managers to develop project management plans for each matter, which includes evidence tracking, resource management, preparing and reporting on cost proposals, risk management, risk mitigation and status reporting.
• Maintaining project files including preparing file notes, memoranda, minutes of meetings, instructions and communications with the legal teams and clients.
• Liaising with other team members to ensure that correct solutions and processes are implemented at a cost-effective level and work is delivered on time.
• Working collaboratively with team members including, when directed by the Manager/Senior Executive, to supervise as appropriate any tasks delegated to Analysts.
• Executing tasks on cases, as assigned, with a high level of attention to detail, and to be proactive about consistency and quality control throughout.
• Taking the lead on individual cases, reporting to and updating Managers/Senior Executives, eDiscovery on a regular basis.
• Assist in the preparation of presentations to internal and external audiences, conducting presentations when required.
• Participating in post-case reviews.
• System implementation and support: participating in the team's activity, workflow and processes in support of the necessary document review software solutions and, as part of their role, to provide where requested support to technical and other changes in the use of technology over time.
• Assisting and enabling internal stakeholders to work effectively with document review software, and with other relevant IT systems for handling case-related information.
• Document review software expertise: Executives will possess a sound understanding of the functionality of document review software. To the extent that problems arise, in consultation with the Managers and Senior Manager eDiscovery, to trouble-shoot problems and to liaise with the software providers to resolve any issues.
• Working with Third-Party Partners: Supporting and managing third-party partner's activities to support project deliverables. Liaising with third-party partners, HSF legal teams, business services and external clients where necessary to support effective communication between the parties. Providing constructive and timely feedback about the services of our third-party partners to Managers as and when necessary.
• eDiscovery: working with the Managers to challenge, develop, maintain and continuously improve best practice eDiscovery processes.
• Protocols: advising on eDiscovery processes and protocols, including communicating with Client Technology/Litigation Support representatives of clients and/or opposing law firms on disputes when applicable.
• Knowledge capture and process improvement: contributing appropriately to the continuous improvement of relevant business processes and protocols including case-specific process manuals.

Requirements

We are looking for a highly skilled and experienced eDiscovery Specialist to join our Digital Legal Delivery team. The ideal candidate will have a strong background in eDiscovery and document review, with experience in working with document review software and managing large-scale document review projects.

Essential Skills and Experience

• Graduate (2:1 or above) or equivalent or a post-graduate qualification with a minimum of 3 A levels (ideally B grades and above) with minimum 2 years' experience in a similar industry.
• If not a graduate, then the candidate must demonstrate evidence of operating at an appropriate level in the eDiscovery or technical client data field.
• Expertise in Document Review Platforms such as Relativity, Recommind Axcelerate, or similar.
• Experience working within a similar team at the required level.
• Expertise in supporting document reviews and case work.
• Proficiency in technical skills.
• Good verbal and written communication skills.
• Capable of articulating technical concepts effectively. Able to draft concise, accurate (grammar and spelling) and credible notes/emails to explain the eDiscovery process.

Desirable Skills and Experience

• Excellent understanding of the legal framework of eDiscovery, existing protocols, practices and relevant legal standards. Academic legal training (law at degree level or postgraduate) and experience as a legal practitioner desirable.
• Experience related to eDiscovery and other Litigation Support processes.
• Proficiency in several Litigation Support applications and a sound knowledge of eDiscovery software market.
• Experience of supervising more junior staff, ideally including identifying and responding to training needs.
• Proficiency in MS Windows and MS Office Applications.
• Industry knowledge or law firm experience, or of working in a professional services environment (e.g. consulting or accounting) would be a distinct advantage, although not essential.
• Financial management skills. Experience in the preparation and monitoring of cost estimates for case reviews.

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. Our team is passionate about delivering high-quality work and making a positive impact on our clients' businesses.

How to Apply

If you are a motivated and experienced eDiscovery Specialist looking for a new challenge, please submit your application, including your CV and a cover letter, to us.