Radiology Administrative Coordinator

3 weeks ago

Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

Position Overview

The role involves delivering a thorough administrative support service to the Consultant Radiologists and the Radiology Management team, along with their associated personnel. This position emphasizes exceptional customer service while upholding strict confidentiality standards.

Key Responsibilities

As a member of the South Cumbria Diagnostic Imaging Network, the successful candidate will assist Consultant Radiologists in generating diagnostic imaging reports, utilizing the Radiology Information System (RIS), Picture Archiving and Communication System (PACS), or alternative methods during system outages. Responsibilities include shorthand reporting and audio transcription.

The role also entails aiding the Radiology management team in monitoring waiting lists and facilitating the effective dissemination of Radiology reports to referrers, administrative staff, and general practitioners.

The post holder will engage with patients, medical professionals, Radiology personnel, and other stakeholders to ensure a seamless patient journey, addressing any inquiries that may arise.

About Our Organization

East Lancashire Hospitals NHS Trust is a prominent integrated healthcare provider established in 2003, dedicated to delivering high-quality acute secondary healthcare services to the communities of East Lancashire and Blackburn with Darwen.

Our mission is to be recognized for providing safe, personalized, and effective care. We serve over 700,000 patients annually, ranging from critical emergencies to scheduled procedures. Our workforce comprises over 8,000 professionals, many of whom are internationally acclaimed and have received accolades for their contributions.

We are committed to our strategic goals and organizational values, seeking individuals who align with our vision to join our team.

Our aim is to be the foremost provider of imaging services in East Lancashire, ensuring the highest standards of care and safety for all patients.

Our team is composed of approachable, supportive, and dedicated professionals who foster a welcoming environment. We prioritize staff development and encourage continuous professional growth, supported by expert clinical leadership.

Job Duties

  • Manage workload effectively to ensure the smooth operation of Radiology administrative services.
  • Assist Consultant Radiologists in the creation of diagnostic imaging reports, utilizing RIS, PACS, or alternative systems during outages, including shorthand and audio typing.
  • Prepare, print, and distribute diagnostic reports to referring clinicians or departments as per service agreements.
  • Generate basic Radiology reports using the digital dictation system integrated within RIS or PACS.
  • Support the Radiology management team in monitoring waiting lists.
  • Type correspondence from the Winscribe system.
  • Draft invoices and letters for the legal department, maintaining accurate records for legal purposes, and liaising with the finance department regarding private and category II patients.
  • Ensure reports are verified before dispatch to referring clinicians.
  • Facilitate the effective distribution of Radiology reports to referrers, administrative staff, and general practitioners.
  • Communicate with patients, medical professionals, Radiology staff, and other service users to ensure an efficient patient pathway, addressing any queries that may arise.
  • Manage consultants' schedules regarding holidays, study leave, and meetings, ensuring relevant personnel are informed and adjustments made accordingly.
  • Exercise independent judgment and initiative to resolve issues or escalate them to the appropriate authority.
  • Relay urgent reports to the relevant clinicians in accordance with departmental protocols.
  • Open and organize consultants' mail, including shorthand and typing for general correspondence.
  • Arrange travel and accommodation for Radiologists attending courses and manage subsequent travel claims.
  • Perform housekeeping tasks on RIS and PACS under the guidance of the management team to ensure patient records are accurate and reports are processed efficiently.
  • Validate waiting lists to ensure patient records are accurate and that patients progress through their pathways effectively.
  • Prepare meeting agendas, attend meetings, and produce minutes, assisting with the preparation of documents for publication and/or meetings.
  • Oversee the coordination and management of seminar/student room usage for meetings.
  • Contribute to the efficient operation of the department by performing additional clerical tasks under the supervision of the Radiology Administration Manager.
  • Participate in quality assurance and clinical audit programs as necessary.
  • Maintain confidentiality regarding all information related to patients and colleagues.
  • Assist in training new administrative staff within the department.

Qualifications and Skills

Essential

  • GCSE English Language at grade C or above (or equivalent qualification).
  • Proficient keyboard and audio-typing skills.
  • Ability to accurately input data and information.
  • Attention to detail in data collection.
  • Familiarity with internet and email systems.

Desirable

  • Knowledge of Electronic Patient Records (EPR), RIS, and PACS.

Personal Attributes

Essential

  • Ability to use initiative and maintain confidentiality.
  • Consistent and reliable attendance.
  • Willingness to adapt to the evolving needs of the service.
  • Availability to cover shifts, including weekends and bank holidays.
  • Valid driving license and access to a vehicle for travel between sites.

  • Radiology Clerical Training Coordinator

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job OverviewThe primary role involves overseeing and instructing clerical personnel and receptionists within the Radiology Department to ensure optimal clinic operations while upholding data integrity and training protocols, all while maintaining confidentiality.Key ResponsibilitiesProvide leadership and support to the Radiology Reception and Clerical...

  • Radiology Administrative Training Supervisor

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job OverviewThe primary role involves overseeing and instructing clerical staff and receptionists within the Radiology Department, ensuring the seamless operation of clinics while upholding data integrity and training frameworks, all while maintaining confidentiality.Key ResponsibilitiesProvide leadership and support to the Radiology Reception and Clerical...

  • Radiology Administrative Supervisor

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job Overview The role involves overseeing and guiding clerical staff within the Radiology Department to ensure efficient clinic operations and uphold data integrity while maintaining confidentiality. The position requires effective management of appointment scheduling and adherence to compliance timelines. Key Responsibilities - Provide leadership and...

  • Radiology Reception Coordinator

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job Overview Position Summary The successful candidate will deliver a thorough and effective reception service to patients within the East Lancashire Health community, ensuring exceptional customer service while upholding confidentiality at all times. Key Responsibilities Primary Duties Serve as the initial point of contact for all patients and...

  • Radiology IT Systems and Performance Specialist

    2 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    East Lancashire Hospitals NHS Trust is seeking a dedicated Radiology IT Systems and Performance Manager to join our dynamic team. This role offers an exciting opportunity to contribute to the smooth operation of our radiology department by ensuring efficient utilization of resources and maintaining optimal system performance. Your Responsibilities ...

  • Radiology Reception Specialist

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job Overview Position Summary The successful candidate will deliver a thorough and effective reception service to patients within the East Lancashire Health community, ensuring exceptional customer service while upholding confidentiality at all times. Key Responsibilities Primary Duties Serve as the initial point of contact for all patients and...

  • Radiology Reception Specialist

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job Overview Position Summary The successful candidate will deliver a thorough and effective reception service to patients within the East Lancashire Health community, ensuring exceptional customer service while maintaining confidentiality at all times. Key Responsibilities Primary Duties Serve as the initial point of contact for all patients and...

  • Administrative Coordinator

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom Blakewater Recruitment Full time £25,000

    Company Overview: Blakewater Recruitment is collaborating with a reputable organization that specializes in the provision and installation of electronic security solutions across the UK. This company is dedicated to a customer-centric philosophy and is seeking to enhance its accomplished team.Position Summary: We are looking for an Administrative Coordinator...

  • Sales and Administrative Coordinator

    4 days ago

    Blackburn, Blackburn with Darwen, United Kingdom Central Recruitment Solutions Full time

    About the RoleWe are seeking a highly organized and detail-oriented Sales and Administrative Coordinator to join our team at Central Recruitment Solutions. As a Sales and Administrative Coordinator, you will play a crucial role in supporting our sales team and ensuring the smooth operation of our administrative functions.Key ResponsibilitiesQuote Management:...

  • Sales and Administrative Coordinator

    3 days ago

    Blackburn, Blackburn with Darwen, United Kingdom Central Recruitment Solutions Full time

    About the RoleWe are seeking a highly organized and detail-oriented Sales and Administrative Coordinator to join our team at Central Recruitment Solutions. As a Sales and Administrative Coordinator, you will play a crucial role in supporting our sales team and ensuring the smooth operation of our administrative functions.Key ResponsibilitiesQuote Management:...

  • Office Administration Coordinator

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job Overview We are pleased to announce an opportunity for an Administration Assistant to join our esteemed team at East Lancashire Hospitals NHS Trust. This role is essential in supporting the operational functions of our healthcare services. We are looking for dedicated individuals who are passionate about healthcare and possess strong organizational...

  • Office Coordinator

    3 weeks ago

    Blackburn, Blackburn with Darwen, United Kingdom Service Care Solutions Full time

    Service Care Solutions is seeking a skilled Office Coordinator for a temporary engagement. This position is a full-time opportunity, operating from 9 AM to 4 PM. We are in search of a capable Office Coordinator who is comfortable with a temporary contract but is also interested in the potential for a permanent position with our organization. Our organization...

  • Healthcare Coordinator

    1 week ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job OverviewWe are seeking a skilled and organized individual to join our Endoscopy team as a Healthcare Coordinator. This role will involve working closely with clinicians, nurses, and administrators to manage waiting lists and ensure timely administration of patient care.Main ResponsibilitiesManage and maintain accurate and up-to-date patient records and...

  • Clinical Coordinator

    36 minutes ago

    Blackburn, Blackburn with Darwen, United Kingdom East Lancashire Hospitals NHS Trust Full time

    Job OverviewEast Lancashire Hospitals NHS Trust is seeking a highly organized and detail-oriented individual to join our Endoscopy team as a Clinical Coordinator. In this role, you will be responsible for managing and administering waiting lists, ensuring accurate and timely administration of patient information, and providing excellent customer service to...

  • Examination Coordinator

    3 days ago

    Blackburn, Blackburn with Darwen, United Kingdom Blackburn College Full time

    Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as an Examination Coordinator. In this role, you will be responsible for coordinating the smooth running of examination activity for specific awarding bodies, including the administration of student registrations, assessments, and examination entries.Key...

  • Examination Coordinator

    5 days ago

    Blackburn, Blackburn with Darwen, United Kingdom Blackburn College Full time

    Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as an Examination Coordinator. In this role, you will be responsible for coordinating the smooth running of examination activity for specific awarding bodies, including the administration of student registrations, assessments, and examination entries.Key...

  • Business Operations Coordinator

    1 week ago

    Blackburn, Blackburn with Darwen, United Kingdom Cameron Clarke Associates Full time

    Business Operations Coordinator Opportunity at Cameron Clarke AssociatesWe are seeking a highly motivated and organized individual to join our team as a Business Operations Coordinator. As a key member of our administrative team, you will be responsible for providing exceptional support to our business operations.Key Responsibilities:Administrative Support:...

  • Elective Care Coordinator

    1 week ago

    Blackburn, Blackburn with Darwen, United Kingdom Totally Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Totally. As an Elective Care Coordinator, you will play a critical role in ensuring the smooth operation of our clinics and providing exceptional support to our patients and clinicians.The ideal candidate will have excellent communication...

  • Business Operations Coordinator

    1 day ago

    Blackburn, Blackburn with Darwen, United Kingdom Talent Finder Full time

    Job Description**Business Operations Coordinator Opportunity**We are seeking a motivated and enthusiastic individual to join our team as a Business Operations Coordinator at Talent Finder. As a Business Operations Coordinator, you will be responsible for providing administrative support to our business operations team.**Key Responsibilities:**Provide...

  • Business Operations Coordinator

    1 day ago

    Blackburn, Blackburn with Darwen, United Kingdom Talent Finder Full time

    Job Description**Business Operations Coordinator Opportunity**We are seeking a motivated and enthusiastic individual to join our team as a Business Operations Coordinator at Talent Finder. As a Business Operations Coordinator, you will be responsible for providing administrative support to our business operations team.**Key Responsibilities:**Provide...