Administrative Coordinator for Executive Team

1 week ago


Rugby, Warwickshire, United Kingdom Opus People Solutions Full time

Job Title: Executive Personal Assistant

Location: Opus People Solutions

Pay Rate: £14.91 per hour (PAYE)

Working Hours: 37 hours per week

Work Mode: Hybrid (2-3 days in the office)

Assignment Duration: 3 months temporary with potential extension

Job Purpose:

As a dedicated and confidential administrative professional, you will provide exceptional support to the Chief Executive, Deputy Chief Executive, and Chief Officers at Opus People Solutions. Your primary objective will be to ensure seamless day-to-day operations through proactive diary management, meeting coordination, and communication.

Key Responsibilities:

  • Manage diaries, appointments, and meeting preparation for Leadership Team members, ensuring timely and efficient coordination.
  • Provide comprehensive administrative support, including minute-taking and agenda preparation, to facilitate effective decision-making.
  • Maintain Microsoft Planner for workload management and inform senior staff of critical deadlines, promoting a culture of accountability and productivity.
  • Support other administrative professionals within the team and handle confidential matters with discretion, upholding the highest standards of professionalism and integrity.
  • Ensure compliance with data protection, health and safety, and company policies, maintaining a secure and respectful work environment.

Qualifications & Skills:

  • Proven experience as a Personal Assistant at senior management level, with a strong track record of delivering exceptional support.
  • Proficiency in Microsoft Office, with a focus on Excel, Word, and PowerPoint.
  • Strong interpersonal, communication, and organisational skills, with the ability to build rapport with senior stakeholders and manage competing priorities.


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