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Event Coordinator

2 months ago

South East England, United Kingdom Chesamel Group Full time
About the Role

We are seeking an experienced Event Coordinator to join our Chesamel Group team. As an Event Coordinator, you will be responsible for managing day-of-event logistics, leading point person for event day requests, and managing changes in agenda.

Key Responsibilities
  • Manage day-of-event logistics, including event space booking, attendee flow, and vendor coordination.
  • Lead point person for event day requests and managing changes in agenda.
  • Assist with reporting and optimizing event operations based on user feedback.
  • Coordinate event logistics for the event day itself in advance.
  • Be the on-the-ground site lead for monitoring the space/venues, ensuring startups have a great experience, and managing end-to-end logistics for events.
  • Main point of contact for Host/Partners and Event Organiser on site during event day.
  • Lead the project management of working with vendors (e.g., catering, production, etc), security, AV, and other onsite teams to ensure each side is coordinated in delivering an optimal event experience for the visiting startups.
  • Design user access check-in experience, including new user onboarding process, badging system, user data management and analysis, rules and systems for booking desks, meeting rooms, recording studio and event spaces.
  • Leverage on-the-ground insights from event logistics and success metrics to share lessons learned with the Google Cloud team.
  • Coordinate all requests from Stakeholders, startups, and partner organisations and startups that want to use the Hub event spaces and coordinate all approved events execution and logistics end-to-end.
  • Be the main point of contact for the event hosts, assisting with the event day execution as needed.
  • Owns overall GEMS Management, specifically all tickets and requests related to Cloud spaces and comms with requesters and event owners.
  • Management of Cloud Swag inventory, managing stock and requirements for orders.
  • Office/Space Management: Ensure space is up to standards & all is working, main point of contact for troubleshooting.
Requirements
  • 12+ months experience within Event Coordinating/Management.
  • Super keen to grow your experience and portfolio.