PA to Executive Team

PA to Executive Team - York

Job Reference: Salary: £35,500Closing Date: 22/11/ :00:00Location: YorkEmployement Type: Full Time

Do you want a career within a business that is not driven by profit, but by providing excellent service? A career within a business that is sustained by a genuine community, with everyone coming together to support each other? A career with an amazing history and a bright future?

With a 120-year history, a mutual ethos and over 850,000 members, Benenden Health is a unique place to work. Whatever the department, no 2 days are ever the same and the opportunities are as diverse as the members we serve.

Benenden Health has an exciting opportunity for an experienced PA to join the Operations team as PA to the Chief Operating Officer.

We are looking for candidates that are able to demonstrate proven experience working as a Personal or Executive Assistant at a director level.

The successful candidate will have excellent administration skills including knowledge and expertise in Microsoft Office Software, as well as excellent verbal and written communication.

You’ll be able to evidence a track record of successful stakeholder management, the ability to act with discretion and confidentiality as well as exceptional organisational and time management skills.

Relevant professional Personal/Executive Assistant qualifications and experience in using Diligent, online travel booking portals and Oracle NetSuite are desirable but not essential criteria.

We’re looking for candidates who are able to demonstrate the ability to:

- Provide the full range of personal assistant functions, including time and travel management, preparation of letters, research and preparation of reports, policies, Board, Senior Executive and Committee papers and other communication in line with meeting cycles and Society governance frameworks.
- Facilitate meetings and/or events as required to include attendance at meetings, bookings, hospitality, accommodation, meeting schedules, preparation and issue of agendas and papers, take and issue formal minutes.
- Proactively manage diaries/emails and prioritise tasks for the Chief Operational Officer to ensure that workloads are managed and deadlines are met.
- Maintain processes and practice for ensuring that deadlines for Board, Sub-Committee and Senior Executive papers are met and that information awaited from internal / external stakeholders are delivered in line with Society governance frameworks and templates.
- Contribute to the EA/PA support network across the Society, helping to foster collaborative ways of working and strong relationship links between the CEO and the Society Executive Team. This includes providing absence cover for other PA’s supporting the Society Executive Team.
- Provide support for the wider Operations teams including facilitating meetings, committee paper co-ordination, travel, accommodation and hospitality bookings, processing expenses claims, raising PO’s and project support.
- Attend and provide confidential note taking support within formal HR meetings where required.

Working for a business with such a strong commitment to ‘doing the right thing’, you can expect a broad range of benefits, including;

- Free Corporate Benenden Health membership
- Free Corporate Benenden Cash plan (helps towards Dental, optical and complimentary therapies)
- Free onsite car parking
- Up to 35 days’ holiday including bank holiday and no weekend or bank holidays working.
- Pension with up to 10% employer contributions
- Discount available on other Benenden products
- Employee Assistance Program
- Unlimited access to £500 Refer a Friend Bonus Scheme
- Discount and cash back on hundreds of high-street retailers
- Opportunity for hybrid working
- Excellent training and career progression opportunities
- Cycle to work scheme
- Free hot drinks
- Free fruit
- Employee engagement events
- Supporting local charities
- Onsite First Aiders and Mental Health First Aiders
- Free onsite gym

For further information on this role, please refer to the Role Profile.