Senior Administrator

2 weeks ago

Ashford, United Kingdom Stantec Full time

We are currently seeking a Senior Administrator to join us in our Ashford office, located just a short walk from the town centre and train station. This is a great opportunity to join a thriving business in the South East region of the country. We can offer you a welcoming environment to work in, a strong learning culture, and the opportunity to play an important role in our functional support teams that take care of a group of 2000+ talented engineers, planners and scientists nationwide.

**Responsibilities will include**:
Project Team Support

You will provide general admin support to technical teams to assist them to effectively manage

their projects. This can include supporting with specific aspects e.g. Pipeline, project set-up

forms, Project Pursuit Tool (PPT), meeting minutes, document control. It may include organising

meetings so you will need to be comfortable using Microsoft Outlook. Daily responsibilities can

include scheduling meetings, preparing agendas, taking and distributing minutes and arranging

all the necessary conference room facilities, including arranging travel and accommodation. You

may be required to assist with the organisation of external events. You will assist with the

preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint)

and ensure filing and archiving systems are maintained.

OSEC Office Safety and Environmental Coordinator (Training will be provided)

You will be the first point of contact for office and maintenance issues, taking responsibility for

dealing with contractors to report faults and repairs, ensuring necessary paperwork is obtained to

ensure compliance. Duties include:
Key contact for Facilities Management aspects: use of the Office Activity Manager (OAM)

system for office related HSSE records e.g. facilities, inductions of new staff etc. and

support business continuity / emergency planning.

Track the office eco-footprint / energy use.

Undertake monthly inspections and participate in annual HSSE audits.

Bid Support

You may be required to assist with collating information relating to bid documents and

tenders which could require liaison with different teams/departments across the business

and/or completing supplier questionnaires.

Business Information Systems

Using your IT skills you will need to raise purchase orders on our e-PL system and use

elements of Oracle e.g. process expense claims, assist others to complete their timesheets

and book travel via Egencia (training is provided). You may be required to set up wi-fi codes

for visitors and to arrange meetings/communicate with colleagues using MS Teams.

Client Development

You may be involved with providing admin support to managers who are responsible for

developing relationships with some of our key clients. This may involve you assisting with

the organisation of external events.

**About You**

You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. A high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.

You remain calm and positive under pressure, always eager to tackle new challenges and contribute to team success. You effectively plan and prioritise your workload, ensuring you meet deadlines and exceed expectations. As a line manager, you provide guidance and support to your team members, helping them reach their full potential. You will have the ability to handle routine and non-routine tasks with confidence and efficiency. You maintain strong communication channels with both external contacts and colleagues at all levels, ensuring that administrative matters are handled smoothly and effectively.

The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more.

**About Stantec**

Stantec is a professional services firm. Our team of 28,000 global experts provides engineering, architecture, environmental, and project management services across all phases of the project life cycle.

We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

From large-scale developments to challenging neighbourhood projects, we stretch across our global network to learn from others, offer our support, and gain new experiences along the way. So while we work to help the communities around us thrive, our own people thrive too.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and

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