Seasonal Receptionist

**Seasonal Receptionist**:
**Salary: £9.50 per hour**
**Location: Ashford**

**Job Purpose**

To undertake general administration duties in a professional and timely manner, delivering good customer service at all times and ensuring the reception and Front of House areas are clean\tidy and manned efficiently and professionally.

**Key role responsibilities and accountabilities**
- Ensuring reception and the offices are manned efficiently and professionally in all respects; to include the greeting of guests, covering of security gates, answering of telephones and general appearance of the Front of House areas.
- Answering and dealing with incoming telephone calls in a timely and professional manner.
- Co-ordination and distribution of all incoming and outgoing post
- Overseeing arrivals and departures in-line with other centre staff.
- Efficient and accurate record keeping of all accounts, petty cash, banking and order processing.
- Assisting with the administration of the centres petty cash and Banking
- Maintain vehicle maintenance, service and MOT records and record mileage
- Collate feedback for weekly Head Of Department meetings
- Dealing with the admin of Kingswood purchase orders - log/file/send copies to Norwich
- Completion and distribution of Local Education Authority forms in line with the Centre Manager
- Log incident report forms ensuring completed and filed correctly in a timely manner
- Co-ordination of Centre radio’s including re-charging
- Entering fire lists on the system
- Recording reward cards on the system
- Making and updating Personnel files
- Name badges
- Filing
- Faxing
- Photocopying
- Office equipment and stationary management
- First Aid duties as required and regular check of First aid boxes across the centre to ensure they are stocked correctly
- Responsible for keeping office and reception clean and tidy
- Payslip distribution
- Taking minutes for meetings as directed by the Senior centre team
- Undertake further duties as directed by GSM or CM***

**Typical knowledge, skills and experience**
- Good communication skills - face to face and telephone manner
- Good problem solving skills
- Ability to prioritise tasks
- Ability to work in a busy and pressurised environment
- Attention to detail
- Administration experience