Administrative Assistant

2 months ago

Manchester, United Kingdom Nustaff Full time

**MAIN DUTIES AND RESPONSIBILITIES**

**Examples of Tasks undertaken by Administrative Assistants**
- To maintain various records/information systems (either manual or computerised) relating to e.g. cash purchases, general procurement of goods and services correspondence, performance indicator data etc, seized cash, imprest account, input information into Force databases in a timely and accurate manner.
- To maintain various filing systems e.g, financial records or correspondence generated.
- To liaise with internal sections and external organisations e.g. to arrange general purchases and repairs.
- To deal with cash including the handling of seized cash, banking of moneys, maintenance of cash floats for specified locations.
- To process internal and external correspondence.
- To receive, store and distribute various supplies e.g. stationery, clothing, equipment, pocket books.
- To draft letters, minutes and memos as may be required.
- To produce statistical and other reports on a regular or ad hoc basis as specified.
- To undertake ‘ad hoc’ tasks and requirements as may from time to time be requested.
- OCB function only - to maintain records including the input of time due and rest days in lieu. (Temporary - until such time as the work is transferred to Transactional HR).
- To promote and comply with GMP's policies on health and safety both in the delivery of services and the treatment of others.
- Comply with and promote equality legislation and GMP's policies on diversity and equality. Take steps to eliminate unlawful discrimination, advance equality of opportunity and foster good relations
- To fully participate in GMP’s development review process
- If you have responsibility for staff; to manage staff development, performance and attendance using appropriate GMP policy and procedure.
- To comply with the requirements of GMP's policies on Drug and Alcohol testing - requirements in respect of specific posts/ roles are described in the policies which are available on the Intranet/SharePoint.
- All staff and officers must adhere to and comply with Data Protection, Freedom of Information and Human Rights legislation and the Authorised Professional Practice (Information Management). It is the responsibility of all staff and officers to maintain data quality and security. Therefore when inputting, updating and using GMP information, you are to ensure that it is Accurate, Adequate, Relevant and Timely (AART), and that it is used / disclosed for business purposes only and kept secure. The most current guidance and advice in respect of compliance with the legislation and information / records management standards can be found on the Information Management Intranet site/Information Services SharePoint site.
- To carry out such other duties which are consistent with the nature, responsibilitiesand grading of the post.

**Job Types**: Full-time, Temporary contract

**Salary**: £12.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Manchester, M40 5BP: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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