Administrative Assistant
2 weeks ago
9 St John Street Chambers is seeking to recruit for an Administration Assistant.
The purpose of the role is to provide effective and efficient assistance to the Chambers Manager, by assisting as directed with facilities, finance and general administrative duties.
**DUTIES INVOLVED**
**1.** **Facilities**
- Assisting in the management of Chambers’ premises and facilities
- Liaising directly with service providers
- Responsible for providing keys to members and staff, maintaining records and programming fobs.
- Overseeing the monthly shredding contract
- Ensure Chambers premises is clean and tidy.
- Assisting Chambers Manager with ongoing facilities projects as directed.
- Organising annual PAT testing
**2.** **Finance**
- Assisting with the supplier invoices, finance folders and monthly barrister’s expenses**.**
- Providing remittance advices where required.
- Updating spreadsheets with rechargeable items for members.
- Assisting with queries raised by members
- Assisting with reports for members and accountants
**3.** **Subscriptions/Renewals**
- Assisting Chambers Manager with renewing subscriptions and submissions to legal directories.
**4.** **General**
**Assisting Chambers Manager in the following additional areas**
- Filing, scanning, compliance and regulatory matters, IT/Telecoms, Library, HR, Occasional Reception cover, events and seminars, pupillage matters.
- Attendance at out of hours functions will occasionally be necessary.
- A meticulous nature, with an ability to deal with conflicting priorities and capable of multitasking multiple admin duties.
- A high standard of inter-personal skills with an ability to communicate effectively both in person and electronically
- Excellent IT skills
- A positive attitude with a willingness to learn new skills.
**Please note that this is not a route into a career as a barrister or solicitor, instead this is an entry into an administrative role, where you will work as part of a team to deliver an efficient and smooth administrative service to our barristers and clients.**
- The closing date for this position is 5pm on Friday 8th September 2023._
- 9 St John Street Chambers operates an Equality and Diversity Policy and is committed to fair recruitment based on merit._
**Job Types**: Full-time, Permanent
**Salary**: £20,000.00-£23,000.00 per year
**Benefits**:
- Company pension
- Cycle to work scheme
- Health & wellbeing programme
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 08/09/2023
Expected start date: 01/10/2023
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