Administrative Assistant
2 weeks ago
**Richmond Care, **a Mental Health Nursing Home based in Longsight, Manchester have an immediate requirement for an **Administrative Assistant**.
**Working Schedule**:
**Monday - Thursday: 9.00 am - 3.00 pm and Friday: 9.00 am - 2.30 pm (Office Based) with potential for further hours.**
**Rate of Pay: £10.50 per hour depending on experience.**
**Knowledge and Skills**
- Must be methodical, focused and organised
- Good at prioritising
- Computer and typing skills
- Good team player
- Good level of English spelling and grammar
**General Administrative Duties**
Acting as office telephone receptionist - answering office phones, forwarding calls, taking messages and passing the details to the relevant person.
Support and assist office colleagues to help maintain a stream-lined office environment.
Photocopying and scanning documents
Keep accurate and contemporaneous records and facilitate, support, maintain and improve record keeping systems within the home.
To write and dispatch letters on behalf of and as directed by Management.
**Administrative Duties**
Liaise with families/carers/appointees/advocates/nurses/managers and management.
Ensure all residents have access to monies for personal expenses.
Sorting, responding and directing Resident’s mail accordingly
Set-up, manage and monitor monthly Personal Expense sheets for each resident detailing all daily transactions to their accounts.
Issue monies, collect receipts and account for all resident spends.
Purchasing, issuing and accounting for resident’s cigarettes.
Undertake twice-weekly balancing of Resident’s Accounts, reporting any discrepancies to Management.
Undertake once-weekly counts of monies in Resident’s wallets to match the balanced amounts of Resident’s Accounts, reporting any discrepancies to Management.
Performing End of Month/Start of Month processes for Resident Accounts, reporting spending to families / advocates / appointees and Managers.
Obtaining information from the computer and data entry
Maintaining records, filing systems and computer files.
When requested, gather information for Resident meetings, prepare agenda’s, attend and take notes, allocate and monitor outcomes of meetings and feedback to Manager.
Support and assist office colleagues to help maintain a stream-lined office environment.
Ordering office stationery supplies
Issuing Petty Cash, collating monthly cash receipts and completing the monthly Petty Cash return.
Any other reasonable requests from Management.
This job description is not an employment agreement or contract.
**Management has the exclusive right to alter this job description at any time without notice.**
**Job Types**: Part-time, Permanent
Part-time hours: 29.5 per week
**Salary**: £10.50 per hour
Work Location: One location
Reference ID: Administrative Assistant
**Job Type**: Part-time
Part-time hours: 29.5 per week
**Salary**: £10.50 per hour
Schedule:
- Monday to Friday
Work Location: One location
Reference ID: Administrative Assistant
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