Smokefree Team Administrator

3 months ago

Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

To provide an efficient, effective confidential administration service to the Smokefree team.

The postholder will be expected to work independently, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust

**The position involves**:
Organising schedules, minute taking, organising meetings, coordinating information and IT systems

Set up and manage office systems efficiently and effectively

Book patients into specialist community stop smoking clinics

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career.

Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

Provide an efficient administrative support service to the department.

Proficient in the use of Microsoft Office i.e. Outlook, Database, Excel, Word, PowerPoint, MS Teams

Produce high quality reports within agreed deadlines as required.

To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.

Workload management and organisation is maintained.

To deal with requests and enquiries and forward them to the relevant team member.

To arrange single and multi-agency meetings, booking venues or arranging via MS Teams, preparing agenda/attendance lists.

Take minutes of formal meetings, type up and distribute within agreed timescales.

Ensure sickness, study and annual leave is recorded on the ESR system.

To book patients into Community Specialist Mental Health Stop Smoking Clinics.

To have a working knowledge of departmental procedures.

To collect and maintain accurate team information with regards to training undertaken, PAD’s, Clinical Supervision and any other database.

To order uniform, travel, equipment, stationery, sundries as required.

To work effectively both independently and as a team member. To work within all Health & Safety guidelines and policies.

Responsible for own Mandatory Training requirements.

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