Trainee Barristers' Clerk

2 weeks ago

Newcastle upon Tyne, United Kingdom Parklane Plowden Chambers Full time

Plowden Facilities is the administration, facilities and management organisation for Parklane Plowden Chambers, a leading Barristers' Chambers in Leeds and Newcastle, offering the services of Barristers to clients throughout the UK in commercial and personal legal cases.

We are looking to recruit a highly organised, disciplined, and confident Trainee Barristers' Clerk to support our team in Newcastle helping to administer cases on-behalf of the Barristers as well as undertake routine administration and diary management.

In this developmental role, you will be supported to become highly competent as a Barristers' Clerk, interacting with a wide range of people within the legal field.

This role would ideally suit a recent Graduate or 'A' Level student who has an interest in the law and wants to build a career within the legal administration profession, whilst working for a highly regarded, friendly and well-respected Barristers Chambers.

**Please Note: This is not a role that involves conducting advisory or advocacy services, nor does it provide a career route to becoming a Barrister.**

**About the role**
- Proactively raising potential or actual problems and addressing them in an appropriate manner
- Ensuring that all daily or routine administration tasks are completed fully and on time

**Fee management**
- Responding in a timely manner to minor fee enquiries
- Supporting the administration for billing of lower level work

**Case management**
- Accurately logging briefs / instructions / correspondence in the Lex system to ensure it is up to date daily
- Contact Members and clients and chasing papers that are required for cases
- Administering the allocation of cases for Members ensuring the diary is accurate and up to date
- Process changes to dates and times for cases in a timely manner

**Administration**
- Daily checking of court lists
- If requested ensuring briefs and instructions are printed and available in good time
- To assist with incoming telephone calls, answering queries wherever possible and distributing calls accordingly
- Maintaining the printing folder
- Replenish photocopiers and printers with paper and toner when in the office
- Timely opening of the DX / post and ensuring it is distributed
- Booking out and shredding of briefs and instructions
- Accurate recording and administration of Conditional Fee Agreements
- Organising, collation and preparation of e-bundles in a timely manner
- Accurately taking receipt of instructions or briefs and passing them on to the Clerks in a timely manner
- Taking documents to court as and when required
- Administer and support the booking of conference and meeting rooms
- Provide other administrative support as requested and directed

**About you**

**Experience and Knowledge**
- Office administration processes
- Using MS Teams to communicate information
- Diary administration / arranging meetings for others
- Producing written communications in a business setting
- Organising own workload and prioritising tasks
- Working as part of a team

**Skills**
- Ability to prioritise and to work to deadlines
- Excellent communication and interpersonal skills to appropriately deal with clients, barristers and colleagues in a professional manner
- Able to understand complex information
- Excellent telephone manner and accurate written communication skills
- Attention to detail and accuracy in work completed
- Disciplined and methodical in how work is done
- Organised and structured
- Able to manage a number of tasks at the same time
- Able to solve problems using logic and reason
- Confident user of MS Word, Outlook and MS Excel
- Able to make decisions based on reasoning
- Able to work independently when needed

**Job Types**: Full-time, Permanent

**Salary**: Up to £21,044.00 per year

**Benefits**:

- Additional leave
- Health & wellbeing programme
- Life insurance
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Administrative: 2 years (preferred)
- Customer service: 2 years (preferred)

Work Location: Hybrid remote in Newcastle upon Tyne, NE1 8AL

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