Billing Operations Assistant

2 weeks ago


London, United Kingdom Bryan Cave Leighton Paisner LLP Full time

**Department**:
***
**Finance, Revenue Operations**

**Office location(s)**:
***
**London / St Louis**

**Reports To**:
***
**Billing Operations Supervisor**

**Position overview**
- The Billing Operations Assistant holds a critical role in ensuring appropriate control around financial hygiene to help maximise billings and collections, by:

- Using the Firms Business Intake and Terms systems to review all Outside Counsel Guidelines linked to new engagements.
- Acting on notifications and instructions related Client/Matter setup requirements, ensuring that they are promptly and accurately input in Elite/3E.
- Controlling exception rates within the Elite/3E environment aligned to agreements and instructions from the Pricing Team.

**What’s in it for you?**
- An opportunity to be part of a large and global Revenue team, assisting in the review and implementation of processes and systems to ensure smooth, timely and accurate Billing is achieved for a wide range of clients.
- Working in a globally aligned billing/Revenue team, you will be a key billing contact for all rate updates and queries.
- You will gain exposure to Billing, eBilling, Pricing and Intake processes globally.

**Responsibilities**
- Regular liaison with Pricing Team regarding rate structures, requirements and upcoming changes.
- Implementation of rates in Elite/3E, ensuring exception rates are correct, reviewed and updated at appropriate points in the year as directed by the Billing Operations Supervisor.
- Ensuring rates for specific eBilling clients are forwarded onto the relevant eBilling Implementations/Biller to add the rates into the eBilling vendor systems.
- Closing matters in the system upon completion.
- Adding the Litigation task and activity codes to the matters based on extend events/Intake notifications.
- Completing weekly VAT/GST checks/controls (EMEA & Asia only) as delegated by the Billing Operations Supervisor.
- Ensuring system designations are correctly updated as instructed.
- Creating and maintaining new task and activity code lists.
- Processing Matter location/currency changes.

**Essential experience and qualifications**
- Prior experience of multi-currency, multi-location billing and related tax regulations is beneficial but not essential.
- Previous eBilling experience/ understanding of eBilling is desirable.
- Previous exposure to Terms, or similar systems is beneficial, although training will be provided.
- Strong Excel skills are essential.
- Good communication skills are critical to this role, as is the ability to organise and prioritising workloads according to deadlines.
- Confidence in building relationships and initiating communication with team members based in different offices/locations is essential.
- Flexibility in order to adjust to different tasks at short notice is also vital.

**Travel**
This position requires intermittent travel domestically and internationally.

**Disclaimer**:
The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties and skills of the employee. Duties and responsibilities may change at any time with or without notice


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