Receptionist

5 months ago

Exeter, United Kingdom Ministry of Justice Full time

**Receptionist - Exeter - 78001**
**£20,126 - £23,182**
**Exeter**:
**Job Title**: Receptionist

**Directorate**: Probation Service

**Band**: PS Band 2

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.

To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.

Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service

**Ability**
- Must have excellent verbal and written communication skills

**Experience**

**Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations

**Technical**

**Qualifications Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role

**Qualifications Desirable**
- IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work experience to the competency level of ECDL

**Hours of Work (Unsocial Hours) Allowances**

Additional payments are made for working unsocial hours.

**Salary**:
£20,126 - £23,182

**Additional Information**:
Please note some evening working (until 8.30pm) may be required for this role

**Working Arrangemen

  • Receptionist

    5 months ago

    Exeter, United Kingdom City Gate Full time

    **Receptionist** **What We Offer Our Receptionists**: - Access to our Career Pathway, Apprenticeships and training and development courses - Free Meals - Weekly pay - 28 days holiday per year - 20% discount in all Young’s pubs and hotels - Share Save Scheme - Company Pension Scheme **What we look for in a Receptionist**: As the successful Receptionist...

  • Receptionist

    1 month ago

    Exeter, United Kingdom CV-Library Full time

    Legal Receptionist Office based in Exeter, full time, competitive salary DOE and excellent benefits: Healthcare assistance, Holidays, pension and discretionary bonus We are seeking a highly organised and professional Legal Receptionist to join our team. The ideal candidate will have excellent communication skills, a strong attention to detail, and a...

  • Receptionist

    4 months ago

    Exeter, United Kingdom City Gate Full time

    **Receptionist** The Citygate is steeped in history, an old cotton mill and the Roman entrance to the city of Exeter. We are a proud member of the Youngs pub company, British and premium food served all day from the classic Fish & Chips to Roasts on a Sunday using seasonal ingredients. Wonderful individual rooms are tastefully decorated with the pub's...

  • Receptionist

    2 months ago

    Exeter, United Kingdom Wise Employment Full time

    Legal ReceptionistOffice based in Exeter, full time, competitive salary DOE and excellent benefits: Healthcare assistance, Holidays, pension and discretionary bonusWe are seeking a highly organised and professional Legal Receptionist to join our team. The ideal candidate will have excellent communication skills, a strong attention to detail, and a proactive...

  • Receptionist

    7 months ago

    Exeter, United Kingdom Channel Partners Group Full time

    We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls - Ensure reception area is...

  • Receptionist

    1 month ago

    Exeter, United Kingdom Office Angels Full time

    Temporary Receptionist OpportunityWe are seeking a highly organized and customer-focused Temporary Receptionist to join our team in Exeter.Key Responsibilities:Handle incoming calls and direct them to the appropriate staff memberManage the reception area, maintaining a neat and organized workspacePrepare and serve beverages for clients and customersGreet and...

  • Receptionist

    1 month ago

    Exeter, United Kingdom Office Angels Full time

    Temporary Receptionist OpportunityWe are seeking a highly organized and customer-focused Temporary Receptionist to join our team in Exeter.Key Responsibilities:Handle incoming calls and direct them to the appropriate staff memberManage the reception area, maintaining a neat and organized workspacePrepare and serve beverages for clients and customersGreet and...

  • Receptionist

    4 weeks ago

    Exeter, United Kingdom Elite Recruitment Solutions Full time

    Legal ReceptionistWe are seeking a highly organized and professional Legal Receptionist to join our team at Elite Recruitment Solutions in Exeter.Key Responsibilities:Greet clients, visitors, and vendors with professionalism and courtesy.Manage incoming calls, emails, and correspondence, directing them to appropriate staff members.Schedule and coordinate...

  • Receptionist

    4 weeks ago

    Exeter, United Kingdom Elite Recruitment Solutions Full time

    Legal ReceptionistWe are seeking a highly organized and professional Legal Receptionist to join our team at Elite Recruitment Solutions in Exeter.Key Responsibilities:Greet clients, visitors, and vendors with professionalism and courtesy.Manage incoming calls, emails, and correspondence, directing them to appropriate staff members.Schedule and coordinate...

  • Receptionist

    1 month ago

    Exeter, United Kingdom Elite Recruitment Solutions Full time

    Legal ReceptionistWe are seeking a highly organized and professional Legal Receptionist to provide exceptional support to our team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and a proactive attitude.Key Responsibilities:Greet clients, visitors, and vendors with professionalism and courtesy.Manage incoming...

  • Receptionist

    1 month ago

    Exeter, United Kingdom Elite Recruitment Solutions Full time

    Legal ReceptionistWe are seeking a highly organized and professional Legal Receptionist to provide exceptional support to our team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and a proactive attitude.Key Responsibilities:Greet clients, visitors, and vendors with professionalism and courtesy.Manage incoming...

  • Receptionist

    5 months ago

    Exeter, United Kingdom Alexander House Care Home Full time

    Alexander House Care Home is looking to recruit a Receptionist. A key element of the role requires effective communication and interpersonal skills. The ability to develop good relationships with residents, employees and external professionals is essential. - You will be contracted to 30-hours per week, and the pay rate is 10.42 per hour, plus company...

  • Receptionist

    5 months ago

    Exeter, United Kingdom Norse Group Full time

    **Receptionist - South West Norse** - **Location**:County Hall, Exeter, EX2 4QD - **Salary**:£22,672.00 pro rata, equating to £10.90 per hour - **Hours per week**:10 - **Shift pattern**:Monday and Tuesday, 07:00am-12:00pm South West Norse represents the highly successful joint venture partnership between Norse Group and Devon County Council, providing a...

  • Receptionist

    1 month ago

    Exeter, United Kingdom CV-Library Full time

    Payrate: £11.44 per hour. Position: Receptionist Hours: 9.30-17.00, Monday to Friday About Us: Join our vibrant community in Exeter! We are seeking friendly and dedicated receptionist on a 2 month contract, with a view to extend. Key Responsibilities: Cover reception and greet visitors with a warm and friendly demeanour. Handle general...

  • Receptionist

    5 months ago

    Exeter, United Kingdom Premier Inn Full time

    We're currently recruiting in our Exeter (M5, Jn 29) Premier Inn. Working 32 hours per week, paying up to £11.79 per hour. **Receptionist - Exeter (M5, Jn 29) - Premier Inn Hotel** Come and be a Receptionist at Premier Inn in Exeter (M5, Jn 29). As the friendly face of our hotel, use your fun personality and your customer service skills to welcome guests....

  • Receptionist

    5 months ago

    Exeter, United Kingdom Premier Inn Full time

    We're currently recruiting in our Exeter (Countess Wear) Premier Inn. Working 32 hours per week, paying up to £11.79 per hour. **Receptionist - Exeter (Countess Wear) Premier Inn - Hotel** Come and be a Receptionist at Exeter (Countess Wear) Premier Inn. As the friendly face of our hotel, use your fun personality and your customer service skills to...

  • Administrator/receptionist

    5 months ago

    Exeter, United Kingdom Avocet Commercial Careers Full time

    **Avocet Commercial Careers is excited to present an excellent opportunity for an enthusiastic and motivated individual to join a leading firm in Exeter as Administrator/Receptionist.** This full-time role offers the chance to gain valuable on-the-job training and dedicated apprenticeship hours with DAMAR Training, providing a solid foundation for a career...

  • Receptionist

    4 months ago

    Exeter, United Kingdom Elizabeth Finn Homes Ltd Full time

    Elizabeth Finn is a leading care provider providing exceptional care throughout our nine prestigious care homes. We value the wonderful contribution all of staff make to our business and our ethos is to place people at heart of everything we do and our residents. We are owned by the charity Turn2Us who are a leading poverty charity The Lodge rated overall...

  • Receptionist

    5 months ago

    Exeter, United Kingdom Pertemps Network Group Full time

    **Job Description**: Receptionist Part-time - 3 days a week Exeter outskirts Permanent £23,000 pro rota Do you have reception experience ? Do you want to work in a professional, growing company in the South West! As part of this amazing growing development in Exeter, you will be working a part of an amazing new office complex, offering fantastic facilities...

  • Receptionist

    4 weeks ago

    Exeter, Devon, United Kingdom Office Angels Full time

    Temporary Receptionist OpportunityWe are seeking a highly organized and customer-focused individual to join our team as a Temporary Receptionist. As a key member of our administrative team, you will provide exceptional support to our patients and staff.Key Responsibilities:Provide a warm and welcoming experience for patients and visitorsManage appointment...