Data Security and Protection Administrator

7 months ago


Kettering, United Kingdom Kettering General Hospital NHS Foundation Trust Full time

We are looking to find a motivated quick learner who wants to be part of a busy team for both Northampton and Kettering General Hospitals.

Regular supervision and training will be provided and you will be encouraged to undertake any training relevant to your professional and personal development.

To provide provision for the day-to-day workload of the DSP Office, dealing with general administrative tasks to ensure the team is able to manage the DSP functions and responsibilities effectively. The postholder will be extremely organised and proficient in the use of Microsoft systems and other Group systems including Datix and DSP Toolkit. To be familiar with the statutory requirements of the Data Protection Act (DPA), and the General Data Protection Regulation (GDPR) in order to understand the basic fundamentals of the legislation which will enable the post holder to effectively administer, draft and escalate tasks appropriately.

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.

**Our Excellence Values**:
Compassion

Respect

Integrity

Courageous

Accountable

Kettering General Hospital is a defence positive trust, supporting veterans, reservists, spouses and their partners, and cadet armed forces volunteers, utilising their unique skills and experiences within the hospital workforce. We provide exceptional support to our employees who serve as reservists, ensuring they can balance their civilian and military responsibilities effectively.

Provide administrative assistance to the DSP Team

To escalate to relevant staff where required on areas of complex information governance legislation, such as UK GDPR, Data Protection Act 2018 and the NHS Code of Practice on Confidentiality

To administer and monitor the relevant DSP inboxes, ensuring that queries and tasks are appropriately responded to or escalated to team leaders

To answer the DSP telephone and take messages as required and escalate issues and concerns raised by internal and external stakeholders

To administer requests from department colleagues, support services, clinical services, operational and strategic Data Security and Protection leads and internal and external DSP colleagues to help promote excellent Information Governance, Data Security and Data Protection practice

To administer Data Security and Protection incidents using Datix and where appropriate support in the investigation process, ensuring relevant actions are recorded and assigned to staff as necessary

Provide administrative support as directed by the DSP Manager and Team Leader

Provide administrative support by taking notes and minutes for the information for Data Governance Group (DGG) and Information Governance Group (IGG), Clinical Administration Group (CAG) and any others as determined by the Head of DSP, ensuring accurate documentation of actions and decisions is recorded, preparing the minutes into the agreed format, ready for sign off

Support with Data Security and Protection user satisfaction surveys in line with Data Security and Protection Toolkit requirements.

Attending relevant meetings as directed by the DSP Team Leader

Provide support to other areas of the Data Security and Protection Team as directed by the Head of Data Security and Protection.

Follow standard operating procedures for all routine tasks carried out within the role, reporting any updates and changes as necessary.

Support the administration of appropriate DSP related policies and procedures.

Support in the collation of the evidence required for the annual Data Security and Protection Toolkit submission and participate in improvement plans.

Maintain the Trust’s Information Asset Register and undertake reviews in coordination with Information Asset Owners and Information Asset Administrators.

Occasionally support with input of information on the Information Sharing Gateway (ISG) including Data Protection Impact Assessments, Information Assets and Third Parties

Administer the Groups Privacy Notice as directed by the DSP Team Leader

Establish good working relationships with key staff in all departments across the Trust.

Assist the DSP Team Leader in the administration of relevant reports and information for compliance reporting, inspections and internal assurance

Escalate incidents to the Team Leader immediate when they may meet the criteria for a Serious Incident / reportable to the ICO

Provide IG administrative support for R&D programmes

Be a first point of contact for the complaints team and directly with members of the public to escalate appropriately regarding any DSP grievances and queries

To maintain their knowledge in Data Protectio



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