Team Organiser

3 months ago


Doncaster, United Kingdom Network Rail Full time

Team Organiser - Doncaster Mallard House

**Location**:
Doncaster, GB

**Department Name**:
Eastern Region

**About Network Rail**:
Network Rail are on a mission. The mission is to become one of Britain’s best employers and believe that starts with our colleagues and customers who we put at the heart of everything we do

The Eastern region operates some of the busiest and most congested rail lines in the country, transporting large numbers of commuters to and from busy cities including Newcastle, Leeds, Sheffield, Derby, Norwich, Cambridge and London

**Brief Description**:
There is an exciting opportunity to join us in a role that is vital to our success. We are looking for a Team Organiser to join our East Coast Maintenance team.

As Team Organiser you will support the Infrastructure Maintenance East Coast South area, to provide an efficient and effective general administrative and secretarial support service. You will provide technical input interface with maintaining relevant records.

There is an expectation to travel across the East Coast South area, including York, Doncaster, Peterborough, Hitchin, Finsbury Park and London Kings Cross.

**Role and Responsibilities may include but are not limited to**:
1. Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.

2. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

3. Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.

4. Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.

5. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.

6. Report team problems e.g. IT and office facilities and monitor response.

7. Undertake administrative tasks as directed including technical literature searches for the team.

8. Undertake the role in a way that is consistent with, and reinforces, Network Rail’s values.

**About the role (External)**:
**Do you have?**
- Ability to multi task
- Experience in appropriate IT packages
- Good time management
- Strong organisation skills
- Good communication skills (verbal and written) including excellent telephone manner
- Experience of working with a team.

**Do you have?**
- Sound railway background and knowledge of railway geography
- Recognised qualification in keyboard associated skills and office management techniques
- Knowledge and experience of records management

**Salary and benefits**:

- Salary £22,620 (Band 6) depending on skills, qualifications and experience
- 28 days annual leave entitlement plus bank holidays
- My benefits - Our discounted online shopping site
- A range of discounted offers including, childcare vouchers, healthcare offers - cycle to work, healthcare club discounted membership and other benefits
- Subsidies of up to 75% on rail and underground season tickets
- 75% Leisure Travel
- A choice of contributory pension schemes
- 2 weeks paid reserve leave for our Armed Forces community

**Oh, and by the way**

Network Rail is required to comply with UK Government standards when carrying out pre-employment checks for all new starters; this includes a basic criminal record check. In addition to the basic criminal record check, in accordance with the UK Government we are also required to verify your identity, right to work in the UK and previous three years employment history.

**Drugs and Alcohol Standard**:


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