Event Coordinator

6 months ago

London, United Kingdom Knowledge Exchange Group Full time

**About the Knowledge Exchange Group**:
The Knowledge Exchange Group produces timely conferences, public policy briefings, interactive workshops and practical training across 3 brands. We run over 100 events each year, helping to inform and impact on key issues facing the public and private sectors.

Politically independent, we pride ourselves on our ability to deliver events that not only provide useful information but also contribute to important debates and shape cultural change. The Knowledge Exchange Group has three divisions: Westminster Insight, Holyrood Insight and Policy Insight Wales.

**The Role**:
**Responsibilities**:
You will organise and oversee the smooth delivery of training courses, ranging in size from 5-50 attendees. You will collaborate closely with the Director, marketing, product and operations teams to ensure commercial success.

To include:

- Developing and managing relationships with trainers and industry bodies.
- Agreeing and negotiating trainer fees, within fixed budgets.
- Liaising with trainers to create course copy and materials. Chasing speaker biographies, course materials, logos, and presentations.
- Sending and coordinating pre-event questionnaires.
- Ensuring courses are CPD certified.
- Post-course follow up - to distribute evaluation forms and analyse results. To record costs and process speaker invoices.
- For online training ONLY - Digital platform management - To set up webinars on Zoom or Ring Central and arrange tech checks.
- For face-face training (ONLY) - on the day management of the event, including registration. Sourcing meeting rooms and A/V. Arranging travel and accommodation, within budget.
- Client liaison for inhouse training.

**Other**
- To assist with the operations at large-scale events, if required.
- Occasional travel within the UK may be required.
- To undertake any other duties in keeping with this job role and to support the wider business.

**Personal Attributes and Experience**:

- Six months work experience in a professional setting.
- Evidence of previous events/training experience.
- Educated to degree level, minimum 2:1 or similar
- Excellent IT skills e.g. Microsoft Office, Zoom.
- Excellent planning and organisational skills, accurate and meticulous.
- Excellent customer service skills, enthusiastic and helpful approach.
- Negotiation and commercial skills.
- Reliable, good problem solving skills.
- A team player.
- A good communicator, able to build relationships.

**Benefits**:

- 23 days’ annual holiday entitlement rising to 25 after 2 years continuous service and 28 days after 3 years (carry over up to 3 days)
- Company pension scheme
- Flexible working
- Dynamic and agile team
- Hybrid working

Pay: £24,000.00-£27,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- On-site parking
- Paid volunteer time
- Referral programme
- Transport links
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Quarterly bonus

**Education**:

- A-Level or equivalent (required)

Work Location: Hybrid remote in London, SE1 3LJ

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