Operations Coordinator

7 months ago

London, United Kingdom Event Concept Full time

Event Concept have an opportunity for an Internal Operations Coordinator to join our team. In this role, reporting to our Office Manager, you’ll support the day-to-day operations within the office.

Event Concept is a leading creative production agency specialising in live, hybrid, and virtual event production. Our team comprises industry-leading specialists across design, scenic construction, technical production, and live show management.

From global brand experiences, conferences, and award shows to virtual production through our in-house studios, we work with our clients to create meaningful human experiences.

Our amazing team is at the heart of business and the reason we consistently deliver excellence to our clients and continually innovate. We are looking for an Internal Operations Coordinator that shares our love for organisation.

**Who are you?**
- You have experience in an administrative role in a similar environment, ideally within a creative agency.
- You are super organised and love a list More so, you get a kick out of ticking things off that list.
- You have strong communication skills. This role will support multiple stakeholders and have contact with almost everyone within the business.
- You enjoy a variety of tasks and are able to prioritise your day, Event Concept is a fast-paced environment and being able to manage your own workload and communicate accordingly.

**Day-to-day responsibilities**:

- Being the face of Event Concept both answering our incoming calls and welcoming visitors to our offices
- Ensure meeting rooms are set and ready for external meetings
- Book in catering requirements for internal events
- Procurement of operational stock
- Booking of courier and taxi services
- Support the Office Manager
- Ad-hoc admin support for our wider team

**Our culture**

We are a values driven organisation and they play an important part of our culture:

- **Do more with less**: Environmental sustainability is one of our core strategic pillars. We have an ambitious environmental 2030 pledge and we will expect you to commit to coming on that journey with us, professionally and personally.
- **Creative ingenuity**: Creativity exists as a red thread through everything we do, from our very visible creative concepts to finding new and creative ways to solve complex problems and evolve internal processes.
- **Always excellent**: We deliver excellence to our clients and that requirement filters through to every element of our culture. Our technical excellence and attention to detail underpins all we do (but that doesn’t mean we don’t take calculated risks)
- **Passionately proud**: We are immensely proud of our team and they are equally proud of the company they work for.
- **Talk**: We operate a safe and inclusive environment. Awareness and understanding of every individual's lived experience is valued. We talk openly about hard things. We will ask you to do the same.
- **What’s next?**: If the last year has taught us anything, it is that we can never know what’s around the corner. We always have one eye on the horizon and are continually asking ourselveswhat’s next?

**Our Mission**

We’re passionate about building a brand with conscience. It is important to us that we create an environment that has a positive impact on the world around us, we do this with a focus on:

- **Impact without Impact**: Check out our 2030 Pledge, we are holding ourselves accountable and we’re passionate about creating experiences that leave as little impact on our natural world as possible. Will you come on our journey? Read our most recent Impact Report

Sound like you? We’d love to hear from you

Find out a bit more about our Culture here

Check out our benefits here

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