Operations Planning Assistant

2 weeks ago


Southampton, United Kingdom PFS Global Services UK Full time

Operations Planning Assistant

**Salary**: £22,000 per annum
Location: Southampton, onsite working
Role Purpose
This role involves working closely with Operations and HR; taking responsibility for reporting the hours worked by DC staff, submitting a daily P&L update, ensuring resource requirements are fulfilled and reporting information to various stakeholders.
Key Responsibilities:
Data Input & Reporting
- Produce a daily summary of hours and costs used for our P&L by:

- downloading the hours report from the Time & Attendance system
- sending to Supervisors and Team Leaders for their amendments
- collating the data into the P&L spreadsheet, making amendments and reporting any issues/concerns
- Check agency worker hours daily and liaise with agencies to ensure hours are correct prior to payment
- Become a Subject Matter Expert for ADP eTime; training new starters on the system and being a point of contact for any eTime-related queries
- Produce ad-hoc reports and analyse data relating to staff hours/costs/etc
Resourcing
- Assist the Operational Resourcing Assistant when required; liaising with agencies to book temporary staff, report concerns, resolve queries and ensure a smooth service to the business
- Work with the Accounts team to audit agency invoices (comparing our internal data with agency invoices) and resolve invoice queries
Skills/Experience/Profile:
Essential
- Excellent IT skills (particularly Microsoft Excel)
- Flexible approach to work
- Able to deal with conflicting priorities in an organised manner
- Excellent verbal and written communication skills
- Collaborative and able to work well in a team
Desirable
- Experience working in a DC environment
- Experience using a time & attendance system
Please click 'Apply' to forward your CV.
PFSweb is an equal opportunities employer



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