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Accounts Payable Assistant

5 months ago

London Bridge Station, United Kingdom Taylor Rose Full time

This role involves but is not limited to:

- Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct
- Communicating with staff & suppliers responding to any queries
- Processing and paying referral fees
- Approving office payment requests (disbursements)
- Reconcile Counsel Fees as per what is posted to the ledger
- Ability to read vendor and client ledgers
- Monitoring disbursements, posting to specific matters on the portal and processing payments
- Answering the telephone, with queries from the wider firm and external vendors/ clients
- Ensuring the payment cycle runs smoothly and effectively for both disbursement and overhead invoices
- Processing payment of Paid When Paid within 48 hours and Legal Aid Agency within 14 days of receiving funds
- Processing CHAPS, BACS, FastPay and international payment transactions
- Paying the bulk overhead invoices on a two-weekly basis
- Answering the telephone and taking client card payments
- Processing compensation or complaint payments
- Set Up new vendors on Elite 3E
- Ensuring that all statutory regulations are complied with including SARs
- Assisting with audit queries in relation to Account Payable

**Requirements**:

- Experience of working within a similar role within a Solicitor’s accounts department is desirable.
- Have a good understanding of the accounting system, the banking system and case management systems.
- Able to adapt to changing deadlines.
- Excellent communication skills and telephone manner.
- Full knowledge, experience and understanding of the Solicitors Accounts Rules is desirable.
- Ability to communicate at all levels and across all departments.
- Ability to work independently and as a team.
- High levels of attention to detail.
- Strong Excel and MS Office skills.
- Professional approach

Company Core Values:

- **Aspirations**:To be the best that you can, motivated to do things better, works smarter not harder, embraces changes, learns from mistakes, takes an interest in the vision of the business
- **Integrity**: Open and honest, shows respect, admits mistakes, looks at ways to improve and share ideas
- **Innovation**: Creative and Dynamic, Adaptable to change, seeks ways of doing things better, get involved with work that makes a difference, continuously learns new things for personal development
- **Commitment**: Relationships for the long-term