Administrative Co-ordinator

3 months ago

Grantham, United Kingdom Edison Young People Full time

**Administrative Co -Ordinator**

**NG13/NG32 (Vale of Belvoir)**

**Monday - Friday**

**Fully Funded Blue light card and cash back scheme including dental, optical and physiotherapy.**

At Edison Young People we create positive memories and experiences for our children that last a lifetime, where they feel cared for, safe and secure. With over 20 beautifully designed homes and three independent schools, we have lots of career opportunities for those who wish to develop as we grow the business to provide even more safe havens for vulnerable children in our area.

**What is the role?**

As an Administrative Coordinator for YPMATS (Young People's Assessment and Therapy Services) your primary responsibility is to provide comprehensive administrative support to ensure the smooth functioning of the team. You will play a crucial role in facilitating effective communication, managing schedules, coordinating resources, and assisting with various administrative tasks. Your role is vital in maintaining the team's efficiency.

**What are the key responsibilities?**

**1.** **Team co-ordination**

− Serve as the primary point of contact for internal and external stakeholders, including team members, clients, and other departments.

− Coordinate team meetings, including scheduling, agenda preparation, and documentation of meeting minutes.

− Facilitate effective communication within the team by disseminating information, managing correspondence, and maintaining communication channels.

Foster a collaborative and supportive team environment by promoting effective teamwork and resolving conflicts, if necessary

**2.** **Administrative support**

− Manage and maintain the team's calendar, including scheduling appointments, sessions, and meetings.

− Coordinate the intake process for new young people, including gathering relevant information and scheduling initial appointments.

− Assist in maintaining accurate and up-to-date client records, ensuring confidentiality and compliance with relevant privacy regulations.

− Help with billing and invoicing processes, ensuring accuracy and timeliness.

− Prepare and distribute reports, presentations, and other documentation as required.

Coordinate and manage the team's administrative systems and databases, ensuring data integrity and accessibility.

**3. Resource Management**

− Assist in coordinating and managing the team's resources, including office supplies, equipment, and inventory.

− Support the procurement process by liaising with vendors, obtaining price quotes, and placing orders within budgetary constraints.

− Collaborate with relevant departments to ensure adequate support services, such as IT, facilities, and HR, are available to the team.

**4. Quality assurance**

− Contribute to the continuous improvement of administrative processes and workflows, identifying areas for streamlining and implementing efficiency measures.

− Adhere to organisational policies and procedures, as well as relevant legal and ethical guidelines.

− Maintain a high level of professionalism, confidentiality, and sensitivity in handling sensitive and confidential information.

**What Skills do I require?**

− Must have strong organisation and administration skills.

− Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.

− Must possess strong interpersonal skills.

− Must be able to communicate clearly (written and orally) with colleagues at all levels.

− Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skilfully gather and analyse information.

− Must be able to prioritise and plan work activities as to use time efficiently and have the ability to multitask and adapt in a fast-paced environment.

− Must be organised, accurate, thorough, with good attention to detail and able to monitor work for quality.

− Works well under pressure and meets tight deadlines.

− Be patient, sensitive, tactful, diplomatic, and approachable.

− Be able to remain calm in difficult situations.

− Respect the importance of confidentiality and discretion.

− Be able to work as part of a team.

− Be highly computer literate with capability in MS Office packages and related business and communication tools.

Any other duties as reasonable assigned to you.

**Salary**: £11.58 per hour

**Benefits**:

- Company pension
- Employee discount
- Free parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Grantham: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Grantham

  • Transport Service Co-ordinator

    2 weeks ago

    Grantham, United Kingdom Anne Corder Recruitment Full time

    Our client is looking for a strong fleet logistics planner, with superb communcation, to join them as Fleet/Service Co-ordinator. Their team is dedicated to ensuring smooth operations and timely deliveries. They are looking for a talented Fleet/Service Co-ordinator to ensure drivers are on track with their planned jobs for the day and manage any deviation in...

  • Farm Service Co-ordinator

    4 months ago

    Grantham, United Kingdom Openfield Agriculture Ltd. Full time

    **Main Job Purpose** : To be the main point of contact for a specified group of farmers, FBM’s and stores ensuring all communication regarding movement and execution is carried out in a timely and accurate way. To act in a professional and customer focused manner whilst being commercially aware. **Key responsibilities will include**: Contract...

  • Specialty Co-ordinator Band 4

    3 months ago

    Grantham, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    This post will provide secretarial support to our Consultants and will also involve working closely with Doctors, Nurses, the Business Unit, fellow Specialty Coordinator's, Medical Secretaries, and Administration Staff amongst the wider health care teams. You will help to provide an accurate and comprehensive service, taking a supervisory role over the team,...

  • Administrative Support Specialist

    3 weeks ago

    Grantham, Lincolnshire, United Kingdom The Recruitment Co Full time

    Job Title: Housing and Support AdministratorHours: Part-time, 22.5 hours per weekShift Patterns: Flexible, with a focus on Monday to Wednesday, 09:00-17:00Rate of Pay: £20 per hour, paid weeklyJob Type: Temporary to PermanentThe Role:The primary objective of this position is to provide efficient and responsive administrative support to our Grimsby Housing...

  • Administrative Service Assistance for Automobile

    3 months ago

    Grantham, United Kingdom Fruehauf Full time

    MV Fruehauf Ltd is the UK’s leading manufacturer of Rigid Tippers and Tipping trailers. Our trailers are built to last, with quality at the heart of everything we do. We are acknowledged within the marketplace for precision engineering, winning 90% of the market **Administrative Service Assistance for Automobile Repair Depot**: **Responsibilities** -...

  • Weighbridge Administrator

    3 months ago

    Grantham, United Kingdom Reflect Recruitment Group Ltd Full time

    Do you have great accuracy? Are you incredibly organised? Are you a strong communicator? If so my clients' role as a Weighbridge Administrator may be the perfect role for you! Our client is seeking this role on full-time permanent basis. As the night-time administrator you'll be working four on, four off on a shift of 18:00 - 06:00. This role vital to the...

  • Transportation Logistics Coordinator

    7 days ago

    Grantham, Lincolnshire, United Kingdom Anne Corder Recruitment Full time

    Fleet/Service Co-ordinator Job DescriptionWe are seeking a highly organized and detail-oriented Fleet/Service Co-ordinator to join our team. As a key member of our transport department, you will play a vital role in ensuring smooth operations and timely deliveries.Key Responsibilities:Administrative Tasks: Manage vehicle documents, coordinate schedules, and...

  • Transportation Logistics Coordinator

    7 days ago

    Grantham, Lincolnshire, United Kingdom Anne Corder Recruitment Full time

    Fleet/Service Co-ordinator Job DescriptionWe are seeking a highly organized and detail-oriented Fleet/Service Co-ordinator to join our team. As a key member of our transport department, you will play a vital role in ensuring smooth operations and timely deliveries.Key Responsibilities:Administrative Tasks: Manage vehicle documents, coordinate schedules, and...

  • Administrative Assistant

    3 months ago

    Grantham, United Kingdom Mid UK Recycling Full time

    **Job Purpose** To provide general assistance and support to the SHEQ Manager, ensuring safe practice on all sites controlled by Mid UK Recycling. **Main duties** - Provide general support and assistance to the SHEQ team. - Assist with the development & maintenance of Health and Safety related documents e.g., manuals, procedures, guidance & forms. -...

  • Team Support Administrator

    3 months ago

    Grantham, United Kingdom National Grid Electricity Distribution Full time

    Job Introduction An opportunity is available for a Team Support based at our Grantham depot. You will need English and Maths GCSE Grade C/Level 4 or above **OR** Functional Skills Level 2 or above to apply. Evidence of your qualifications will be required prior to appointment. **Evidence of your qualifications will be required prior to appointment** If...

  • HR Generalist

    3 days ago

    Grantham, Lincolnshire, United Kingdom Laraveldaily Full time

    Job Title: Accounts and HR Co-ordinatorLaraveldaily is seeking a highly skilled and experienced Accounts and HR Co-ordinator to join our team. As a key member of our HR department, you will be responsible for providing administrative support to our HR Manager and contributing to the development and implementation of HR policies and procedures.Key...

  • HR Generalist

    3 days ago

    Grantham, Lincolnshire, United Kingdom Laraveldaily Full time

    Job Title: Accounts and HR Co-ordinatorLaraveldaily is seeking a highly skilled and experienced Accounts and HR Co-ordinator to join our team. As a key member of our HR department, you will be responsible for providing administrative support to our HR Manager and contributing to the development and implementation of HR policies and procedures.Key...

  • Production Administrator

    4 months ago

    Grantham, United Kingdom Northwood Consuma Tissue Ltd Full time

    Northwood Consuma Tissue is proud to be an employer of choice in the Lincolnshire area. NCT offers excellent opportunities to develop a career in engineering and manufacturing as well the usual business functions you can expect to find in any FMCG company e.g sales, finance and marketing. With a team of over 200 and an impressive warehouse and manufacturing...

  • Grimsby Housing Services Assistant

    3 weeks ago

    Grantham, Lincolnshire, United Kingdom The Recruitment Co Full time

    Job Title: Housing and Support AdministratorHours: Part-time, 22.5 hours per weekShift Patterns: Flexible, with a focus on Monday to Wednesday, 09:00-17:00Rate of Pay: £20 per hour, paid weeklyJob Type: Temporary to permanentThe Role:The primary objective of this position is to provide efficient and responsive administrative support to our Grimsby Housing...

  • Temporary Team Support Administrator

    4 months ago

    Grantham, United Kingdom Western Power Distribution Full time

    Job Introduction You will need English and Maths GCSE Grade C/Level 4 or above **OR** Functional Skills Level 2 or above to apply. Evidence of your qualifications will be required prior to appointment. If you are offered a position, you will be required to successfully complete a basic DBS check that shows any unspent convictions or conditional...

  • Housing Support Coordinator

    2 days ago

    Grantham, Lincolnshire, United Kingdom The Recruitment Co Full time

    Job Title: Housing and Support AdministratorJob Type: Part-time, 22.5 hours per weekShift Patterns: Monday to Wednesday, 09:00-17:00 (negotiable)Pay: £20 per hour, paid weeklyThe Role:The successful candidate will provide administrative support to our Grimsby Housing Related Support services, which offer dedicated support to adults with various...

  • Housing Support Coordinator

    2 days ago

    Grantham, Lincolnshire, United Kingdom The Recruitment Co Full time

    Job Title: Housing and Support AdministratorJob Type: Part-time, 22.5 hours per weekShift Patterns: Monday to Wednesday, 09:00-17:00 (negotiable)Pay: £20 per hour, paid weeklyThe Role:The successful candidate will provide administrative support to our Grimsby Housing Related Support services, which offer dedicated support to adults with various...

  • Team Administrator

    3 months ago

    Grantham, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    An exciting opportunity is available for an experienced and enthusiastic Team Administrator to join Grantham Community Mental Health Team. The Community Mental Health Team is a Monday to Friday 9am -5pm service, helping to support people with a severe and enduring mental illness. This is an exciting time to join the trust, in LPFT we are forging ahead in...

  • Administrator - Grantham

    4 weeks ago

    Grantham, United Kingdom ESS Full time

    Administrator - Grantham Season your career as an Administrator We're recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Defence on a part time basis, contracted to 25 hours per week. You'll be responsible for ensuring our offices run smoothly and efficiently and will be given...

  • Payroll & HR Administrator

    4 months ago

    Grantham, United Kingdom Openfield Agriculture Ltd. Full time

    Openfield is proud to be Britain’s only national grain marketing and arable inputs co-operative. We are owned by around 4,000 British farmers who work to supply British grain to some of the biggest and most well-known British food and drink brands in the UK. Openfield proudly supports British grain for British food and drink. Openfield proudly supports...