Administrative Co-ordinator

5 months ago

Grantham, United Kingdom Edison Young People Full time

**Administrative Co -Ordinator**

**NG13/NG32 (Vale of Belvoir)**

**Monday - Friday**

**Fully Funded Blue light card and cash back scheme including dental, optical and physiotherapy.**

At Edison Young People we create positive memories and experiences for our children that last a lifetime, where they feel cared for, safe and secure. With over 20 beautifully designed homes and three independent schools, we have lots of career opportunities for those who wish to develop as we grow the business to provide even more safe havens for vulnerable children in our area.

**What is the role?**

As an Administrative Coordinator for YPMATS (Young People's Assessment and Therapy Services) your primary responsibility is to provide comprehensive administrative support to ensure the smooth functioning of the team. You will play a crucial role in facilitating effective communication, managing schedules, coordinating resources, and assisting with various administrative tasks. Your role is vital in maintaining the team's efficiency.

**What are the key responsibilities?**

**1.** **Team co-ordination**

− Serve as the primary point of contact for internal and external stakeholders, including team members, clients, and other departments.

− Coordinate team meetings, including scheduling, agenda preparation, and documentation of meeting minutes.

− Facilitate effective communication within the team by disseminating information, managing correspondence, and maintaining communication channels.

Foster a collaborative and supportive team environment by promoting effective teamwork and resolving conflicts, if necessary

**2.** **Administrative support**

− Manage and maintain the team's calendar, including scheduling appointments, sessions, and meetings.

− Coordinate the intake process for new young people, including gathering relevant information and scheduling initial appointments.

− Assist in maintaining accurate and up-to-date client records, ensuring confidentiality and compliance with relevant privacy regulations.

− Help with billing and invoicing processes, ensuring accuracy and timeliness.

− Prepare and distribute reports, presentations, and other documentation as required.

Coordinate and manage the team's administrative systems and databases, ensuring data integrity and accessibility.

**3. Resource Management**

− Assist in coordinating and managing the team's resources, including office supplies, equipment, and inventory.

− Support the procurement process by liaising with vendors, obtaining price quotes, and placing orders within budgetary constraints.

− Collaborate with relevant departments to ensure adequate support services, such as IT, facilities, and HR, are available to the team.

**4. Quality assurance**

− Contribute to the continuous improvement of administrative processes and workflows, identifying areas for streamlining and implementing efficiency measures.

− Adhere to organisational policies and procedures, as well as relevant legal and ethical guidelines.

− Maintain a high level of professionalism, confidentiality, and sensitivity in handling sensitive and confidential information.

**What Skills do I require?**

− Must have strong organisation and administration skills.

− Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.

− Must possess strong interpersonal skills.

− Must be able to communicate clearly (written and orally) with colleagues at all levels.

− Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skilfully gather and analyse information.

− Must be able to prioritise and plan work activities as to use time efficiently and have the ability to multitask and adapt in a fast-paced environment.

− Must be organised, accurate, thorough, with good attention to detail and able to monitor work for quality.

− Works well under pressure and meets tight deadlines.

− Be patient, sensitive, tactful, diplomatic, and approachable.

− Be able to remain calm in difficult situations.

− Respect the importance of confidentiality and discretion.

− Be able to work as part of a team.

− Be highly computer literate with capability in MS Office packages and related business and communication tools.

Any other duties as reasonable assigned to you.

**Salary**: £11.58 per hour

**Benefits**:

- Company pension
- Employee discount
- Free parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Grantham: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Grantham

  • Farm Service Co-ordinator

    5 months ago

    Grantham, United Kingdom Openfield Agriculture Ltd. Full time

    **Main Job Purpose** : To be the main point of contact for a specified group of farmers, FBM’s and stores ensuring all communication regarding movement and execution is carried out in a timely and accurate way. To act in a professional and customer focused manner whilst being commercially aware. **Key responsibilities will include**: Contract...

  • Specialty Co-ordinator Band 4

    5 months ago

    Grantham, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    This post will provide secretarial support to our Consultants and will also involve working closely with Doctors, Nurses, the Business Unit, fellow Specialty Coordinator's, Medical Secretaries, and Administration Staff amongst the wider health care teams. You will help to provide an accurate and comprehensive service, taking a supervisory role over the team,...

  • Administrative Service Assistance for Automobile

    5 months ago

    Grantham, United Kingdom Fruehauf Full time

    MV Fruehauf Ltd is the UK’s leading manufacturer of Rigid Tippers and Tipping trailers. Our trailers are built to last, with quality at the heart of everything we do. We are acknowledged within the marketplace for precision engineering, winning 90% of the market **Administrative Service Assistance for Automobile Repair Depot**: **Responsibilities** -...

  • Weighbridge Administrator

    5 months ago

    Grantham, United Kingdom Reflect Recruitment Group Ltd Full time

    Do you have great accuracy? Are you incredibly organised? Are you a strong communicator? If so my clients' role as a Weighbridge Administrator may be the perfect role for you! Our client is seeking this role on full-time permanent basis. As the night-time administrator you'll be working four on, four off on a shift of 18:00 - 06:00. This role vital to the...

  • Team Support Administrator

    5 months ago

    Grantham, United Kingdom National Grid Electricity Distribution Full time

    Job Introduction An opportunity is available for a Team Support based at our Grantham depot. You will need English and Maths GCSE Grade C/Level 4 or above **OR** Functional Skills Level 2 or above to apply. Evidence of your qualifications will be required prior to appointment. **Evidence of your qualifications will be required prior to appointment** If...

  • Administrative Assistant

    5 months ago

    Grantham, United Kingdom Mid UK Recycling Full time

    **Job Purpose** To provide general assistance and support to the SHEQ Manager, ensuring safe practice on all sites controlled by Mid UK Recycling. **Main duties** - Provide general support and assistance to the SHEQ team. - Assist with the development & maintenance of Health and Safety related documents e.g., manuals, procedures, guidance & forms. -...

  • Temporary Team Support Administrator

    6 months ago

    Grantham, United Kingdom Western Power Distribution Full time

    Job Introduction You will need English and Maths GCSE Grade C/Level 4 or above **OR** Functional Skills Level 2 or above to apply. Evidence of your qualifications will be required prior to appointment. If you are offered a position, you will be required to successfully complete a basic DBS check that shows any unspent convictions or conditional...

  • Team Administrator

    5 months ago

    Grantham, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    An exciting opportunity is available for an experienced and enthusiastic Team Administrator to join Grantham Community Mental Health Team. The Community Mental Health Team is a Monday to Friday 9am -5pm service, helping to support people with a severe and enduring mental illness. This is an exciting time to join the trust, in LPFT we are forging ahead in...

  • IT Support Trainee

    3 weeks ago

    Grantham, Lincolnshire, United Kingdom Cathodic Protection Co Ltd Full time

    Trainee Technical Support AdministratorCathodic Protection Co Ltd is a leading specialist engineering company providing corrosion solutions to the oil, gas, water, and construction industries globally. As a Trainee Technical Support Administrator, you will be part of our Field Engineering department and report to our Senior CP Engineer. This role offers an...

  • HR Assistant

    1 month ago

    Grantham, United Kingdom CV-Library Full time

    HR Assistant Location: Hybrid Working in a modern office environment in Grantham (minimum 2 days a week) Salary: SK8 (currently £27,465 per annum) Contract: Permanent, Full time Hours: 37 hours per week If you’re looking to join a team that makes a difference every single day, your perfect career could be waiting for you at the Council. People...

  • Ward Coordinator

    6 months ago

    Grantham, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

    Are you someone with excellent communication and organisational skills? Do you enjoy working as part of a dynamic team? Does a role that offers variety and the chance to make a difference appeal to you? If so, this new and exciting opportunity to join our new Frailty Unit at Grantham District Hospital could be for you. We are looking for an experienced...

  • Operations Coordinator

    3 weeks ago

    Grantham, United Kingdom RecruitMe Full time

    We are seeking a detail-oriented and proactive Senior Operations Coordinator to join our team. This pivotal role involves overseeing various operational functions to ensure efficiency and effectiveness within the organisation. The ideal candidate will possess strong organisational skills, excellent phone etiquette, and proficiency in data entry and...

  • Ward Coordinator

    6 months ago

    Grantham, United Kingdom Lincolnshire Community Health Service NHS Trust Full time

    Smartcard maintenance and SystmOne administrator (e.g.to assist colleagues with access rights, troubleshootingetc) Ordering consumables, stationery etc Overseeing the maintenance of medical devices Human Resources/Workforce assistance and admin, toinclude but not exhaustive: o Booking appraisalso Writing up appropriate recorded conversationso Recruitment...

  • Examination Invigilator

    6 months ago

    Grantham, United Kingdom David Ross Education Trust Full time

    **Charles Read Academy** **is now recruiting for a Examination Invigilator. **This role could be your next career opportunity. If you are ambitious, inspirational, creative, open-minded and want to be part of our success then we want to hear from you. We are driven to provide our young people with access to a world-class education and enrichment...

  • Advanced Payroll and Systems Specialist

    2 days ago

    Grantham, Lincolnshire, United Kingdom Venesky-Brown Full time

    Venesky-Brown, a leading public sector organisation in the West of Scotland, is seeking an experienced iTrent Payroll Systems Administrator for a 6-month contract. This remote-based role offers a competitive rate of £45,000 per annum.Key ResponsibilitiesSystem Development and Implementation: Assist the Finance Manager and Payroll Team Leader in developing...

  • Continuous Improvement Lead

    5 months ago

    Grantham, United Kingdom Thera Trust Full time

    **Thera Trust **has an exciting opportunity available for a** Continuous Improvement Lead **to join our team. This position is **Homebased** with monthly travel to **Grantham** and Annual Travel to designated Companies**.** You will join us on a **full time, permanent basis**. In return, you will receive a competitive salary of** £36,563.64** per...

  • Continuous Improvement Lead

    5 months ago

    Grantham, United Kingdom Thera Trust Full time

    **Thera Trust **has an exciting opportunity available for a** Continuous Improvement Lead **to join our team. This position is **Homebased** with monthly travel to **Grantham** and Annual Travel to designated Companies**.** You will join us on a **full time, permanent basis**. In return, you will receive a competitive salary of**£36,563.64**per...

  • Primary Care Mental Health First Contact

    6 months ago

    Grantham, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    LPFT and K2 Primary Care Network are looking to recruit two Primary Care Mental Health First Contact Practitioners. These new position are an exciting and innovative role, key output will be to facilitate a more joined up approach to supporting people with mental health needs to achieve their health and wellbeing goals and access a range of community...