Administrative Service Assistance for Automobile

5 months ago


Grantham, United Kingdom Fruehauf Full time

MV Fruehauf Ltd is the UK’s leading manufacturer of Rigid Tippers and Tipping trailers.

Our trailers are built to last, with quality at the heart of everything we do. We are acknowledged within the marketplace for precision engineering, winning 90% of the market

**Administrative Service Assistance for Automobile Repair Depot**:
**Responsibilities**
- Updates status of repair jobs in online system.
- Organize and schedule priorities based on feedback from Depot Head.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system and visual communication to shop floor.
- Manages weekly hours.
- Assists in calculating repair cost estimates.
- Raises part purchase request & Co-ordinates for ordering of parts and follow-up.
- Assists in service bookings (MOT, Tacho, PDI).
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

**Requirements and skills**
- Proven experience as an Administrative Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers, scanners, and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Business degree or equivalent; additional qualification as an administrative assistant or Secretary will be a plus.



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