Ncsc Executive Support

1 month ago

London, United Kingdom GCHQ Full time

**Details**:
**Reference number**:

- 339988**Salary**:

- £34,663- For roles based in London, you’ll receive an additional £6,250 London Allowance.**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time, Compressed hours**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Cheltenham, LondonAbout the job

**Job summary**:
GCHQ is an intelligence, cyber and security agency with a mission to keep the UK safe. We use cutting-edge technology, ingenuity and partnerships to identify, analyse and disrupt threats. Working with our intelligence partners MI5 and MI6, we protect the UK from terrorism, cyber-attacks and espionage. At GCHQ you’ll do varied and fascinating work in a supportive and inclusive environment that puts the emphasis on teamwork.

The National Cyber Security Centre (NCSC), part of GCHQ, is the UK Government’s lead authority on cyber security. The organisation is at the heart of the Government’s cyber security strategy and has the aim of making the UK the safest place to live and work online.

Technology and transformation are at the forefront of everything we do. The Executive Support role offers a huge variety of work and a great opportunity to understand and support NCSC’s mission.

This role helps to foster a productive, effective and inclusive work environment, you’ll be at the heart of our mission, supporting high-value activities that keep the country safe. As part of a collaborative team you’ll ensure the smooth functioning of the executive office and support day-to-day activities. Working closely with colleagues to support the Chief Technology Officer (CTO) or Deputy Director’s (DD) you’ll often be the first point of contact as you schedule meetings, troubleshoot, provide meeting support prioritize and redirect enquiries. Always ensuring your executive’s time is spent on high-value activities to achieve delivery objectives.

This role brings plenty of new opportunities and challenges every day, from providing support when preparing for a senior meeting with Ministers, to working with teams to track and meet key deadlines on strategy and planning, and much more. There is scope to shape the role to suit your development and whatever your professional goals, we’ll work with you to build the skills you need to excel at your role and throughout your career.

We’re looking for talented people for three incredible job opportunities within the Executive function, supporting the NCSC’s Chief Technology Officer (CTO) and two Deputy Director’s within Resilience and Future Technology (RFT).

**Job description**:

- Pro-actively manage Director/CTO/Deputy CTO calendar and inbox, filtering out less important material, actioning or delegating as appropriate.
- Director/CTO/Deputy CTO diary management and prioritisation of tasks, managing actions and workflow, planning the day ahead.
- Oversight of production of meeting packs and briefings.
- Support to key meetings (drawing up agendas, taking minutes, tracking actions).
- Assisting in the planning and organisation of leadership workshops, offsites, events and visits etc.
- Acting as first point of contact for Director/DD when unavailable, ensuring efficient communication within the directorate and wider department and customers.

**Person specification**:
We’re looking for people who have a proactive approach, self-motivated individuals with an aptitude to learn and grow. Flexibility, initiative, and resilience are key.

Main responsibilities in these roles are centered around supporting the Senior Leadership Team. That will be through a range of different activities, including:

- Managing correspondence.
- Prioritising and tracking tasks and actions, ensuring deadlines are met.
- Managing senior level internal and external stakeholders.

The successful applicants will need to have:

- Excellent organisational skills.
- Excellent written and verbal communications skills.
- An ability to work with all levels of staff and be able to collaborate and influence.
- An ability to work under pressure and make decisions on behalf of the director's availability, prioritising and ensuring the best use of their time.
- Confidence to work autonomously, self-motivated and deliver to schedule.
- Able to take minutes; produce reports and monitor actions.
- An ability to understand key business objectives and priorities and keep track of delivery.

**GCHQ Competencies**

The NCSC will assess you against competencies used by the UK Intelligence Community. These competencies are based closely on the Civil Service Behaviours. The Level 2 competencies you’re assessed against are:

- Communicating and Influencing (Civil Service Behaviour Equivalent: Communicating and Influencing)
- Working Collaboratively (Civil Service Behaviour Equivalent: Working

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