Fleet Management Administrator

2 weeks ago

Maidstone, United Kingdom Fedex EU Full time

Ops Technology & Infrastructure P&E: Vehicle Engineering & GSE (Ground Support Equipment) Maintenance; Administration Operations Monitoring; Administration & Support; Reporting; Quality Assurance Administration; Coordination of Vehicle Repairs; Maintenance Activities; Support in Vendor Management

**Hours**: 23 per week.

**Shifts**: Monday to Thursday - 09:00 to 14:00, and Friday 9:00 - 12:00

**Salary**: £12.82 per hour, £294.86 per week

Our Engineering division based within the Vehicle Maintenance Unit requires a self-motivated and highly organised individual to join the team as a Fleet Management Administrator to support the department and ensure all policies and procedures are adhered to.

We believe that our strengths come from our differences, and we actively invest in recruiting and retaining a diverse and inclusive workforce that reflects the communities we serve.

This varied role will see the successful applicant undertake administrative tasks within a number of functions including:
Workshop Support
- Control, process, input and file of all vehicle job cards and repair documentation
- Maintaining records of all parts/stock movements within the Fleet Management System
- Costing and processing third party revenue using the secondary invoicing system utilising customer quotations
- Reviewing content of repair documents ensuring invoicing is correct

Purchase Ledger
- Raising and recording Local Purchase Orders (LPO), ensuring all are authorised and filed correctly
- Recording of all LPOs, purchase invoices and credit notes into a computerised invoice register
- Regular audits to ensure all invoices are received and accurate
- Processing of purchase invoices for payment ensuring any adjustments are recorded accurately and invoice queries kept to a minimum
- Resolving purchase invoice queries within designated timeframes

Administration
- Preparation of daily, weekly and monthly reports as requested by Management
- Support for clerical and administration for the team in absence of colleagues

The successful applicant will be PC literate including experience of using Microsoft Excel, be able to communicate effectively at all levels and be able to demonstrate excellent customer services skills.

Diversity & Inclusion is more than the workplace. It’s the cultures we celebrate, the dreams we inspire, and creating a global community where everyone is accepted. At FedEx, diversity and inclusion happens because we do it together.

Accuracy & Attention to Detail; Microsoft/ Office PC Skills; Numerical Skills; Planning & Organizing Skills; Interpersonal Skills

FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity employer and we are committed to a diverse and inclusive workforce in which we provide growth opportunities for all

**Our Company**:
FedEx is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

**Our Philosophy**:
The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.

**Our Culture**:
Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.

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