Operations Administrator

2 weeks ago

London, United Kingdom O.C.S. Full time

We have an opportunity for an Operations Administrator covering our South HMCTS regions here at OCS, you will be reporting to the Senior Regional Manager and will be responsible for supporting the Operational Management Team for the HMCTS Security contract.

This role is Home Based, ideally you will be near the South East or London areas as occasional travel will be required and is being offered initially on a 6 months’ fixed term contract

**Other Responsibilities will include**:

- To administer documentation, operational reports, operational trackers and HR documentation.
- Collating and submitting applicants documentation in accordance with vetting to BS7858 for new starters.
- Notetaking for HR meetings with a high level of accuracy.
- Minuting regional and team meetings, distributing and following up on required action points.
- To support the Operations Team in relation to administration matters.
- Ownership and production of Daily operational reports.
- Managing updates of KPI Performance.
- Weekly Liaison calls with operations Team.
- Daily review of Power BI data.
- Daily update of Building Intruder Alarm activation report.
- Supporting Area Managers in producing the Regional and National Performance Review Reports.
- Arranging travel and accommodation for Operational managers.

**Qualifications and Experience required**:

- Educated to GCSE Level, or relevant experience.
- Demonstrate experience of office administration, proven experience of frequent use of MS Office Suite (including Excel and PowerPoint).
- Manage libraries of information and records on Microsoft SharePoint (or similar).
- Experience of note taking to a high level of accuracy.
- Proven experience in producing statistical and Operational reports.
- Good communicator, with experience of producing clear written communications.
- Maintaining strict document and version control.
- Knowledge of BS7499 (static guarding security) - desirable skill
- Knowledge of BS7858 (screening of individuals working in a secure environment) - desirable skill

**What will you get in return?**
- An enhanced pension scheme (above auto enrolment rates) - to save for the future
- Life Assurance - to protect your family should the worst happen
- 25 days holiday, plus 8 bank holidays on top
- Option to purchase additional annual leave
- Private Medical Insurance - to protect you
- Access to 100s of high street discounts
- Financial Wellbeing support - Access to low interest loans
- Recognition scheme ‘OCS Stars’- monetary rewards given to top performers
- Training and Development
- apprenticeships, e-learning, English as a Second Language and our award nominated ‘Impact’ Programme
- Long Service Awards
- Cycle to work scheme
- discounted bicycles
- Access to our Employee Assistance Programme
- 24-7 Health & Wellbeing Support

**Why join OCS Group UK Ltd?**

OCS prides itself as a company with strong family values and we are passionate about hiring people who demonstrate the same.

We take CARE of you; We act SAFELY and responsibly; We are TRUSTWORTHY; We work as EXPERTS. If you share these Values, we want you to be part of our team.

OCS have a well-respected brand and our colleagues are empowered to be the best version of themselves. We offer job stability and are committed to developing our colleagues by offering more than just a job. We are a financially stable business who continues to be privately owned since its inception in 1900.

We reward those who demonstrate our values and since the launch of our OCS Star recognition scheme we have rewarded nearly 1,500 colleagues with monetary vouchers, certificates, and public recognition within the business.

We invest and support the growth of our people and are currently sponsoring over 310 colleagues who are enrolled in a variety of apprenticeship programmes, ranging from Level 3 qualifications in customer service to degree programmes in Leadership. If you want to develop you career, OCS is a great choice.

OCS offers the family feel of smaller organisations although large enough to offer so many opportunities. We recognise your efforts and contribution and show our appreciation through a variety of reward schemes which in turn results in our colleagues staying with OCS. Our business is the family you can choose, and our people stay for the friendships, opportunities, and career fulfilment we offer.

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