Admin Assistant

2 weeks ago


Swansea, United Kingdom INSPIRE Training (GE) Ltd Full time

**Company description**

**Job description**

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, funded through the Shared Prosperity Fund. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. This will be a fluid role as when not completing admin tasks, a requirement to support to the Project Manager out in employers' work placements to assist with the signing up and assessment of learners.

**Responsibilities**
- Attend meetings and pass on relevant information to and from Admin and Project managers
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies
- Communicate with Employers, learners and colleagues
- Ensure all paperwork is efficiently submitted for new learners who start the programme
- Ensure learners' progress and achievement are timely and appropriately recorded
- Ensure learners are registered for selected qualifications through Awarding bodies
- Support the Programme Manager with the signing up of learners out on different sites in Swansea and Neath/Port Talbot
- Submit and reconcile financial evidence supporting the Claim's Officer
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

**Requirements and skills**
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to multi-task
- Personal skills to greet learners and support their learning journeys

**Personal and other duties and responsibilities**

To develop yourself by attending courses, meetings, training events, workshops and seminars, in order to not only develop yourself, but also the company.
- To demonstrate clear written and verbal communication skills including report writing skills.
- To be highly self-motivated and organised.
- To ensure effective customer care skills.
- A recognition and regard for observing confidentiality.
- The capacity to work as part of a team.
- An ability to work on own initiative and meet set timescales.
- General housekeeping duties.
- To display **INSPIRE Training’s **values and ethos at all times.

All employees have a responsibility for ensuring they undertake their duties in full accordance with the company policies and procedures.

**Equality and Diversity**

All employees must ensure equality of opportunity and must not discriminate against learners/employers or potential learners/employers, visitors, colleagues by reason of their age, disability, gender, race, religion or sexual orientation. It is the responsibility of employees to promote equal opportunity and recognition of diversity on behalf of the company throughout the workplace.

**Health and Safety**

All employees have a legal duty of care to take reasonable care for the health and safety of themselves, and of other persons. All employees have a responsibility to cooperate and report anything that may affect one’s health and safety. No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare.

**Sustainable Development and Global Citizenship**

All employees have a duty of care to promote the seven key themes within the company and to our customers; identity and culture, the natural environment, wealth and poverty, health, climate change, consumption and waste and choices and decisions.

**Welsh Language**

Where reasonable to do so, employees are asked to encourage the use of Welsh language in the workplace, and assist the company in developing its Welsh Language Policy.

**Job Types**: Full-time, Temporary contract, Fixed term contract

**Salary**: £18,500.00-£23,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

Application deadline: 12/12/2023
Reference ID: Ammanford based Admin Assistant


  • Admin Assistant

    1 week ago


    Swansea, United Kingdom Digby Morgan Full time

    summary - _ swansea, wales_ - _ swansea bay nhs_ - _ £23,500 - £24,500 per year_ - _ temporary_- specialism - secretarial & admin- reference number - PR-1257442 - job details The admin assistant will undertake daily tasks and support the current team. Duties will include filing, data entry, taking phonecalls and sorting mail and any other administration...


  • Swansea, United Kingdom Vibe Recruit Full time

    Job Title: - Accounts/Admin Assistant- Contract Type: - Temporary- Location: - Swansea- Industry: - Administration and Office Support- Reference: - HQ00011211_1689343584- Contact Name: - Claire Payne- - Job Published: - 14 July 2023 Job Description Our Client is looking for an Admin/Accounts Assistant 3 days a week Hours are flexible - 9am-4pm...


  • Swansea, United Kingdom Vibe Recruit Ltd Full time

    Our Client is looking for an Admin/Accounts Assistant 3 days a week Hours are flexible - 9am-4pm ideally Must have previous admin experience Knowledge of Xero Accountancy software is essential General admin duties, answering the phone etc **Job Type**: Temporary contract **Salary**: £10.90 per hour Schedule: - Monday to Friday Ability to...


  • Swansea, United Kingdom Vibe Recruit Full time

    Our Client is looking for an Admin/Accounts Assistant 3 days a week Hours are flexible - 9am-4pm ideally Must have previous admin experience Knowledge of Xero Accountancy software is essential General admin duties, answering the phone etc **Job Types**: Part-time, Temp to perm **Salary**: £10.90 per hour **Benefits**: - Flexitime Schedule: - Day...


  • Swansea, United Kingdom Richmond Nursing Agency Full time

    Richmond Nursing are requiring a Clerical assistants/admin within our registrations department. You will be mainly be responsible for making sure that all staff are compliant within their profession & chosen field. This will include liaising with Doctors, Nurses and HCA's on a regular basis, and provide a friendly and caring atmosphere. Computer literacy...

  • Pa Admin Assistant

    1 week ago


    Swansea, United Kingdom Bridge of Hope Full time

    The Recruitment Co. is urgently recruiting for a **PA Administrative Assistant** to join our clients growing team working in the manufacturing industry based in the Swansea area. **Hours of work**: Full time, Monday to Friday 8.30am-5pm **Salary**:£28,000 **Contract**: Permanent **Responsibilities**: The Assistant will be required to intrinsically...


  • Swansea, United Kingdom Swansea Council Full time

    £24,294 - £25,119 per year pro rata. Primarily this job-share post provides administrative support to the Estate Caretaking Service. However, there may be occasions when support will be provided to the Landlord Services Management Team, to include the Landlord Services Manager and/or the Operations Managers. **Post title**: Estate Caretaking Admin...


  • Swansea, United Kingdom Reed Full time

    Reed HR are looking for a People Administrator to join our Swansea client to support the delivery of an excellent, customer-focused HR service. You will be working in a busy environment, providing administrative support across a range of people-related matters and ensuring compliance with relevant legislation and organisational policies. Maintaining and...

  • Office Assistant

    4 weeks ago


    Swansea, United Kingdom MPM Wristbands Ltd Full time

    **Company overview**: **Job description** MPM Wristbands is one of the UK’s leading manufacturers and distributors of Wristbands & Lanyards supplying our customers for over 15 years. We work with some of the biggest brand names in the UK and the world providing wristbands and event consumables to some of the UK’s largest stadiums, charities, brands and...


  • Swansea, United Kingdom Facility Services Group Limited Full time

    **Exciting new role within our Contract Management Team** Established and based in Swansea since 2007, Facility Services Group Ltd has achieved growth year on year and enjoys excellent client relationships within a diverse range of sectors, including manufacturing, industry, retail, commercial, healthcare/medical and property management. Our growth is based...

  • Post Office Assistant

    1 month ago


    Swansea, United Kingdom Rhos Stores & Post Office Full time

    All post office counter duties. Weekly and monthly balancing. General post office admin. Also helping with retail side of the business including serving in the shop and stocking up. The job vacancy requires 2-3 days in the post office, extra hours are available on the shop side if required. **Job Types**: Part-time, Permanent Part-time hours: 20-30 per...


  • Swansea, United Kingdom Brook Street Full time

    The Temporary Worker will provide administrative support. He or she will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision. Examples of work performed will include but not be restrictedto: - You will be required to take incoming calls - Collating and analysing fairly complex...


  • Swansea, United Kingdom Brook Street Full time

    The Temporary Worker will provide administrative support. He or she will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to: - Collating and analysing fairly complex information or data, submitting results in a written...

  • Administrator

    1 month ago


    Swansea, United Kingdom Page Personnel Finance Full time

    Good administrative experience, strong communication skills and an eye for detail are essential for this role. Customer service experience and a good telephone manner are also required. Must have experience in using the Microsoft Office Suite. Experiencein using EAP systems is useful, although full training will be given **Client Details** My client is a...

  • Personal Assistant

    1 month ago


    Swansea, United Kingdom JLE COMPANIES Full time

    We are looking for someone to work alongside the Director of multiple companies to assit him with his every day tasks. The hours are really flexible and can be worked around childcare if required. The dress code is casual. There will be an opportunity for more hours later into the year or to go full time but it wont be compulsory, the role can remain part...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    We are looking for an enthusiastic and flexible secretary to join the newly established Paediatric Plastic Surgery Psychology service. We have recently appointed a clinical psychologist to lead this service and an Assistant Psychologist to work along side them. The service sits within Child Psychology and is also part of The Welsh Centre for Burns and...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    To provide a quality administrative service as part of the Postgraduate Team in the Education Centres, in accordance with the Regional and National Educational standards. This will include providing administrative support to the Medical & Dental Education Managers (Postgraduate), teaching Consultants, Faculty Leads and the Programme Directors. To provide...

  • Administrator

    1 month ago


    Swansea, United Kingdom Fawkes & Reece Full time

    **Location**: Swansea **Salary**: £11.00- £11.11 per Hour **Contract**: Long Term Contract **Type**: Full Time **Reference**: rtegtedtg_1706097318 **Posted**: January 24, 2024 Start ASAP Administrator - Construction administrator 2 months temporary £11.11 PAYE or £13.90 umbrella Office - Clydach As the Noticing Admin Assistant your...


  • Swansea, United Kingdom Vacancy ID: 5353 Full time

    About the apprenticeship Duties Administration Duties – Telephone, Using logistic software, Dealing with customers, Submitting customer quotes. Creating job sheets for engineers, general filing & admin duties. Additional information Basic office skills like competently using a computer and associated equipment, with Microsoft office soft...

  • Sales Administrator

    1 month ago


    Swansea, United Kingdom Flotek Full time

    **Job Title**: Sales Administrator **Location**: Swansea **Salary**: £22,000 + Commission **Job Type**: Full Time **Working Hours**: Monday to Friday - 9am to 5.30pm **About Flotek**: Flotek Group are the fastest growing Tech Company in the South West providing IT and Comms technology to small & medium businesses. With regional sales and support...