Ophthalmology Specialty Pa

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Ophthalmology
- **Grade**
- Band 4
- **Contract**
- Permanent: Monday-Friday
- **Hours**
- 37.5 hours per week (Full Time)
- **Job ref**
- 164-5008071**Site**
- Queens Medical Centre
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 Per Annum
- **Salary period**
- Yearly
- **Closing**
- 24/02/2023 23:59Job overview

Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to Consultants, and clinical teams to ensure the typing of clinics is completed accurately and within the set timeframe together with any other administrative duties. The post holder must exercise initiative to organise their own workload within defined deadlines.

Main duties of the job

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

To provide a secretarial service to Ophthalmology consultants. Including diary management. To provide secretarial cover during time of absence within the SPA team.

Working for our organisation

There are so many reasons to choose NUH as the place to start your NHS career.

Our commitment to patient safety and the fact that we're a leader in clinical excellence and outcomes.

Being part of a busy, dynamic Trust.

Making important contributions to the next generation through teaching, research and innovation; working with world leading clinical experts using state-of-the-art facilities and being at the forefront of utilising technology to improve patient care.

NUH is made up of thousands of passionate dedicated colleagues, from a variety of backgrounds and doing a wide range of jobs and roles, who are committed to providing great care for our patients.

Detailed job description and main responsibilities

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

.Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Dealing with incoming mail, results/reports management

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant

Communication link to directorate management team, regarding consultant leave/service issues

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of non-clinical letters as required.

Liaise with Waiting List Co-ordinators to ensure patients are treated within breach dates

To support and mentor new staff.

Undertake any other duties which may be reasonably required.

Person specification

Training & Qualifications

Essential criteria
- RSA III word-processing/text processing or equivalent
- NVQ level 3 in administration or equivalent

Desirable criteria
- ECDL

Experience

Essential criteria
- Audio typing
- Medical Terminology
- Electronic diary management
- Proven secretarial experience

Desirable criteria
- Previous experience of working for the NHS
- Knowledge of 18w pathway targets, winscribe and other hospital IT systems e.g Medway, DHR

Communication and relationship skills

Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues

Planning and organisational skills

Essential criteria
- Demonstrates ability to organise own work schedule
- Manages time effectively and displays initiative
- Works within prescribed deadlines
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file alo

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