Deputy Company Secretary

2 weeks ago

London, United Kingdom Tokio Marine HCC Full time

The Company Secretariat is responsible for the governance and corporate administration of the entities within TMHCC International group, ensuring compliance with legal and regulatory requirements and that the corporate governance framework remains appropriate for and supports TMHCC International to deliver its strategic objectives.

The Deputy Company Secretary is responsible for proactively supporting the Company Secretary & Corporate Counsel to providing company secretarial services and ensure compliance with relevant UK and European legal and regulatory requirements and to support the development and enhancement of the corporate governance framework.

**Key responsibilities**

**Corporate governance**

Responsible for establishing, advising on, maintaining, embedding, and advocating robust and proportionate corporate governance, reflecting industry standards and best practice, at both Board and Committee levels, including:

- Advising on and facilitating compliance with relevant statutory, regulatory and governance requirements in the UK and Europe;
- Establishing, maintaining, and embedding the policies owned by Company secretarial, ensuring they conform to UK and European legal and regulatory requirements;
- Establishing and keeping under review Board, Board Committee and sub-committee, and Terms of Reference and other key governance documents;
- Establishing and maintaining procedures for delegation of authority and signing/approval;
- Overseeing and supporting other members of the Company Secretarial team that provide support to management committees and groups, to ensure good governance is maintained throughout the governance structure;
- Supporting, where required, the European Board Chair to build an effective board, advise on board composition and skills, board procedures and governance arrangement;
- Drafting and reviewing Powers of Attorney to be granted by TMHCC International;
- Establishing and maintaining pro forma Board, Board Committee, and sub-committee governance materials (e.g., papers, minutes, action logs);
- Establishing and maintaining the Corporate Governance Framework;
- Supporting and coordinating Board effectiveness reviews;
- Supporting and coordinating director training programme;
- Supporting and coordinating director induction and onboarding;
- Leadership of continuous improvement initiatives to promote good corporate
- Horizon scanning in respect of company secretariat, corporate and governance matters, and supporting the Company Secretary & Corporate Counsel advising the Board and Executive as appropriate, including preparing and implementing action plans to ensure compliance where necessary.
- Deputising for the Company Secretary & Corporate Counsel when required.

**Meeting operation**

Responsible to ensure the smooth operation of the Boards, Board Committees, and sub-committees, including:

- meeting planning, logistics, agenda setting, maintenance of the forward calendar;
- paper compilation, review for governance purposes, and distribution; and
- attendance at European Board and Board Committee meetings and other relevant meetings for minuting, as required.

**Project work**

Project work in support of business changes or continuous improvement initiatives, for example, corporate reorganisations or closure of dormant companies.

**Reporting**

Assisting the Company Secretary & Corporate Counsel and other members of the Company Secretarial team in the drafting and management of disclosures, including the Annual Report and Financial Statements, Lloyd’s Principles, and other reporting.

**Leadership and Management**:

- Materially contributing to the operation and continuous improvement of the frameworks, policies, procedures, and templates for which the Company Secretarial team is responsible; and
- Line management.

**Skills and Experience**
- Educated to degree level and CGI (ICSA) qualified.
- Significant previous company secretarial experience, to include: company administration, board/committee support (including minute writing).
- Insurance experience.
- Experience in a regulated environment, with FCA, Lloyd’s or PRA.
- Legal experience/qualification.
- Line management.
- Excellent communication skills - written and oral, with experience communicating with a range of internal and external stakeholders at all levels, including senior stakeholders.
- Highly organised self-starter - able to prioritize and manage multiple tasks.
- Solution focussed - an ability to investigate and respond to queries and issues arising.
- Self-motivated - Takes an enthusiastic approach and is able to work under own initiative without need for close supervision to achieve
- Personally Accountable - Willing to take personal responsibility to pursue tasks with energy and drive to completion.
- Pragmatic thinking style - Anticipates issues before they occur, is solution orientated, balances analysis, intuition, experience.

  • Deputy Company Secretary

    1 month ago

    London, United Kingdom Lorien Full time

    Deputy Company Secretary Contract - Inside IR35 3 months + Hybrid - London/Remote My client is currently recruiting for a Deputy Company Secretary to support the Company Secretary and team. You will be planning, organising and preparing for board or committee meetings. Attending and preparing minutes of meetings. Maintain oversight ofall statutory...

  • Deputy Company Secretary

    3 weeks ago

    London, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDONA global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for.The role will involve direct access to the board,...

  • Deputy Company Secretary

    3 weeks ago

    London Area, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDONA global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for.The role will involve direct access to the board,...

  • Deputy Company Secretary

    3 weeks ago

    London Area, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDONA global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for.The role will involve direct access to the board,...

  • Deputy Company Secretary

    3 weeks ago

    London Area, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDONA global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for.The role will involve direct access to the board,...

  • Deputy Company Secretary

    3 weeks ago

    London Area, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDON A global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for. The role will involve direct access to the...

  • Deputy Company Secretary

    1 month ago

    London, United Kingdom eFinancialCareers Full time

    Are you a qualified Deputy Company Secretary with Financial Services, preferably Investment or Asset Management experience? Do you work closely with the Board and Executive Committee to provide proactive, effective Company Secretarial (‘CoSec’) and Governance support? We are looking for a Deputy Co Sec to lead the CoSec and Governance team in its...

  • Deputy Company Secretary

    1 week ago

    London, United Kingdom Mott MacDonald Full time

    Deputy Company Secretary **Country**:United Kingdom**Position Location**:London, United Kingdom / Croydon, United Kingdom**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Legal**Job Ref**:2449**Recruiter Contact**:Nikki George**Mott MacDonald** - We’re a global engineering, management, and development...

  • Deputy Company Secretary Job

    1 month ago

    London, United Kingdom Tullow Oil Full time

    Residential Position Employment Type:Permanent Tullow Oil is a well-established, recognised, and African focused independent oil and gas company. The Group has interests in over 30 exploration and production licenses across 8 countries in Africa and South America. Our purpose is to build a better future through responsible oil and gas development. Tullow...

  • Deputy Principal Private Secretary

    1 month ago

    London, United Kingdom Office of the Secretary of State for Wales Full time

    **Details**: **Reference number**: - 328985**Salary**: - £58,847 - £66,670- G7 Private Secretary Allowance of £8,271- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7- MoJ Grade 7**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Communications / Marketing - Secretarial -...

  • Company Secretarial Assistant

    1 month ago

    London, United Kingdom Hikma Pharmaceuticals PLC Full time

    **Job Title: Company Secretarial Assistant** **Reports to: Deputy Company Secretary** **Department: Company Secretarial** **JOB PURPOSE**: To provide support to the Company Secretariat team in a challenging and varied environment on all aspects of the Company Secretariat function with particular focus on Board support, maintenance of statutory company...

  • Deputy Company Secretary

    1 month ago

    London, United Kingdom eFinancialCareers Full time

    The Governance & Secretariat team comprises the Company Secretary, who reports into the General Counsel, this vacancy, a Fund Management Company Secretary, an Assistant Company Secretary and a Personal Assistant. The function is accountable for the developmentof best in class governance processes for the company's legal entities, being a trusted advisor to...

  • Company Secretarial Officer

    4 weeks ago

    London, United Kingdom De Beers Group of Companies Full time

    Company Description - Anglo American has a portfolio of world-class mining operations. We mine, process, move and market the essential ingredients that enable a cleaner, more connected world and that meet fast growing consumer-driven demands for products from smartphones to electric cars. Our basic materials build homes, offices, railways and airports, and...

  • Assistant Company Secretary

    2 weeks ago

    London, United Kingdom Arthur Full time

    A London-based insurance firm is looking to bring on board an Assistant Company Secretary for a newly created position, working alongside the Deputy CoSec. This role will have a strong focus on committees, board support and meeting support. Key Responsibilities: - Management of the Executive level governance structure - Assisting in maintenance of statutory...

  • PLC Assistant Company Secretary

    2 hours ago

    London, United Kingdom BWW Recruitment Full time

    Rare opportunity to join a small fast-moving corporate secretariat team in an exciting AIM-listed company. This is a great opportunity to demonstrate your skills and implement new aspects of governance framework (in particular for global entity management), plc obligations and share plan management. The role is broad and fast-paced and offers the chance to...

  • PLC Assistant Company Secretary

    7 hours ago

    London Area, United Kingdom BWW Recruitment Full time

    Rare opportunity to join a small fast-moving corporate secretariat team in an exciting AIM-listed company. This is a great opportunity to demonstrate your skills and implement new aspects of governance framework (in particular for global entity management), plc obligations and share plan management. The role is broad and fast-paced and offers the chance to...

  • Assistant Company Secretary

    1 month ago

    London, United Kingdom Taylor Root Full time

    We have partnered with a global Insurance firm, who are looking for an Assistant Co-Sec to join their team based in London! You’ll be working closely with the Company Secretary to ensure that the company complies with statutory and regulatory requirements whilst maintaining high standards of corporate governance. Currently operating on a hybrid working...

  • Assistant Company Secretary

    1 month ago

    London, United Kingdom Handle Recruitment Ltd Full time

    **Sector**: office support - **Type**: hybrid - **Contact**: Rebecca Ramsden - **Duration**: 6 months - **Start Date**: ASAP - **Expiry Date**: 22 February 2024 - **Job Ref**: BBBH109040 Assistant Company Secretary **Day Rate**: £450.00 - £650.00 **Location**: Central London - Hybrid working 3 days in the office, 2 days from home **Duration**: 6...

  • Company Secretary

    12 minutes ago

    London, United Kingdom BWW Recruitment Full time

    This exceptionally well-performing FinTech firm is now seeking to appoint a new Company on a full time, permanent basis. With exciting plans to launch an initial public offering in 2025, they now seek the advice and guidance of a Chartered Secretary with strong listed company experience. You'll be joining a small, growing team consisting of the General...

  • Company Secretary

    1 hour ago

    Greater London, United Kingdom BWW Recruitment Full time

    This exceptionally well-performing FinTech firm is now seeking to appoint a new Company on a full time, permanent basis. With exciting plans to launch an initial public offering in 2025, they now seek the advice and guidance of a Chartered Secretary with strong listed company experience. You'll be joining a small, growing team consisting of the General...