Deputy Company Secretary

4 weeks ago

London, United Kingdom eFinancialCareers Full time

The Governance & Secretariat team comprises the Company Secretary, who reports into the General Counsel, this vacancy, a Fund Management Company Secretary, an Assistant Company Secretary and a Personal Assistant. The function is accountable for the developmentof best in class governance processes for the company's legal entities, being a trusted advisor to the Group Boards and for providing proactive support to Group initiatives, for example the Annual Report and Accounts process, group reorganisations etc.

The purpose of this role is to support the Governance & Secretariat team in providing a timely, accurate and excellent company secretarial service.

**Key Responsibilities**

Principal responsibilities to include:
**Board Support**
- Acting as Secretary to the JFMplc's Audit and Risk Committee and to the UK domiciled regulated Group entities.
- Providing advice and support to the Company Secretary and the boards of various Group entities in relation to governance, statutory compliance and regulatory issues.
- Producing board and committee papers for the Group entities, committees and Company Secretary as required.
- Seeking efficiencies, consistency and best practice in the running of boards and committees across the Group and strengthening the support for regulated entity chairs and boards.

**Governance**
- Advising on Governance best practice and the Group's governance responsibilities and statutory and regulatory obligations, as well as liaising with colleagues in Legal, Risk and Compliance in respect of relevant issues.
- Managing relationships with company secretarial service outsource providers where appropriate.
- Induction of new Directors and development of ongoing training programmes, Board evaluations and other governance matters.

**Statutory & Regulatory**
- Assisting in the production of the Group's Annual Report and Accounts and liaising with colleagues in other functions, including Investor Relations, Finance and Corporate Communications, to deliver an efficient year-end process.
- Assisting with the Group's compliance with MAR including share dealing and inside information management processes and ensuring compliance with the Group's disclosure obligations. Supporting the Company Secretary where required in the efficient operationof the Disclosure Committee.
- Managing statutory compliance across the Group
- both in the UK and internationally
- and seeking improvements in record-keeping, reporting and filing processes.
- Ensuring all applicable statutory and regulatory filings are made for the UK business, including those required by Companies House and the Financial Conduct Authority as the UK listing authority.
- Reviewing and releasing RNS announcements.

**Retail Shareholder Management**
- Managing the day-to-day relationship with the Group's registrars, organising dividend payments, setting the dates for annual events and managing share registration activities.
- Overseeing the management of the AGM and the production of AGM documents and assisting with any emerging AGM issues.
- Address ad-hoc shareholder queries.
- Supporting the Company Secretary with the management of relationships with proxy advisory bodies.

**Other responsibilities**
- Assisting the Company Secretary in managing, overseeing and developing the Assistant Company Secretary.
- Providing support to colleagues around the Group in relation to the execution of corporate transactions, including, group restructures, M&A activity etc.
- Providing general support to the Company Secretary

**Desired Skills / Experience**

**Role Relevant Experience**
- Have broad governance experience, ideally with previous experience of working within small teams.
- Have excellent experience of supporting boards and committees, including minute writing and agenda management.
- Have experience of working within a listed financial services/ regulated business.
- Be a highly motivated individual with good influencing skills and the ability to work well with senior management, as well as having the gravitas needed to gain their trust;
- Be a proven team player;
- Have strong organisational skills, operate with a sense of urgency, and enjoy working under pressure; and
- Operate with high ethical standards and act with integrity.

**Technical and Professional Knowledge**
- A thorough understanding and working knowledge of current legal/governance/compliance practices and techniques, especially the Companies Act, UK Listing Rules and Market Abuse Regulation.
- The energy and tenacity to drive continuous improvements in policies, procedures and quality of service

**Additional Role Details**
- This role is a certified position under the SMCR

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