Administrative Assistant

4 months ago

Weybridge, United Kingdom Delux Kitchens Ltd Full time

**About us**

Delux Kitchens is a rapidly expanding contracting company in the Construction Industry, known for its excellence and promising opportunities. Working here offers a dynamic environment for personal and professional growth in the construction and contracting sector. Additionally, it fosters a fun and enjoyable working atmosphere, enhancing the overall work experience.

**Join Our Team as an Admin Assistant/PA**

Are you an exceptionally organised and adaptable individual with a talent for multitasking? Delux Kitchens is seeking a skilled professional to join our team as an Administrative Assistant, with additional PA responsibilities.

**Role Overview**:
As an Administrative Assistant, your role encompasses overseeing day-to-day office operations; and providing comprehensive support to the Company Director and Office Manager. The position requires a self-reliant individual capable of working independently. Additionally, you will play a vital role in providing personal assistance to our family. Oversight and verification of work and time cards by office manager.

**Key Responsibilities**:

- **Call Management**: Availability to handle calls from 8am until 6pm, responding promptly and professionally, while demonstrating a friendly and polite telephone manner.
- **Diary Management**: Efficiently manage appointments, reminders, and scheduling for both professional and personal commitments.
- **Payroll and Worker Payments**: Manage payroll processing and worker payments.
- **Sales Assistance**: Prior sales experience is advantageous for supporting sales-related tasks. Ordering and coordinating with vendors and suppliers regarding order status and delivery dates of stock.
- **Recruitment**: Post job advertisements and participate in interviews for potential new hires.
- **Employee/Subcontractor Onboarding**: Assist in setting up new subcontractors or employees on the payroll system and manage new worker documentation.
- **Company Portal**:Handle Payment Applications, Variation Requests and Work Order Requests in a timely manner (training provided)

**Skills**:

- Proficiency in standard office software (Word, Excel, etc.), Payroll, PAYE, CIS, Google Suite, and Data Entry.
- Maintaining of records and files on computer systems.
- Exceptional organisational and multitasking abilities.
- Strong attention to detail and accuracy (i.e invoicing, payments)
- Solid problem-solving skills and ability to perform well and remain calm under pressure.
- Excellent time management skills
- Ability to handle confidential information with discretion

**Personal Assistance**:

- Ensure efficient organisation of family life.

For both our company and our family, it is crucial that the Administrative Assistant/PA we hire is highly professional, loyal, trustworthy, and discreet, with a strong commitment to maintaining confidentiality.

**Qualifications & Attributes**:

- Previous administrative assistant experience is required.
- Strong communication and interpersonal skills.
- Exceptional organisational aptitude and ability to manage diverse tasks.
- Willingness to learn and adapt.
- Training will be provided for using company payment portal.

To apply, please submit your CV along with a brief cover letter outlining your relevant experience. We look forward to hearing from you. **Immediate start available**

**Job Type**: Part-time

**Salary**: £12.00 per hour

Expected hours: 10 - 20 per week

**Benefits**:

- Work from home

Schedule:

- Day shift
- Flexitime
- Monday to Friday
- No weekends

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 3 years (required)
- Administrative experience: 3 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in KT13

Reference ID: Administrative Assistant

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