![Dextra Group](https://media.trabajo.org/img/noimg.jpg)
Receptionist & Finance Administrator
4 days ago
Dextra Group plc. is the largest privately owned lighting manufacturer in the UK. With over 40 years of experience, our commitment to total service and in continuous investment enables us to be at the cutting edge of luminaire development, whilst remaining competitive, efficient and client focused.
**Main duties & responsibilities**:
- **Answering incoming calls and transfer to the relevant person/department politely & efficiently, take messages where appropriate.**:
- **Ensure reception area is kept clean & clear of clutter.**:
- **Welcoming visitors, ensure visitors book is completed, visitors badges are issued and returned.**:
- **Fire Drill procedures for visitors’ safety.**:
- **Management & inspection of pool cars.**:
- **Distribution of incoming mail/parcel deliveries and management of outgoing mail.**:
- **Manage Purchase Ledger mailbox - printing invoices/statements, notify PL team of any messages that require action.**:
- **Daily filing of goods received notes & matching to invoices.**:
- **Daily filing of posted invoices.**:
- **Checking employee mileage forms for accuracy & completeness and comparison to odometer reading.**:
- **Manage employee expenses mailbox, scan Barclaycard statements.**:
- **Adhoc document scanning as required - Customer quotes/orders, proof of delivery etc.**:
- **Provide holiday cover & support at busy periods for finance tasks that are within the skill set of this role.**:
- **Other adhoc duties & projects as required.**:
- **Follow all Quality Control guidelines set by the Company.**:
- **Follow the requirements of the Company’s ISO Procedure.**:
- **Follow the Company’s Health and Safety Policy, work instructions & safe systems of work.**:
**Post Requirements**:
- **Previous demonstrable experience in a similar role is required.**:
- **VOIP switchboard experience desirable.**:
- **Pleasant telephone manner & welcoming nature.**:
- **Able to work under own initiative with minimum supervision, organised and able to manage own workload.**:
- **Excellent attention to detail with a curiosity to understand the wider business.**:
- **Must be proficient in Microsoft Outlook, Word and Excel.**:
- **Excellent communication skills both written & oral.**:
- Location**:Gillingham, Dorset, SP8 4PX**:
- Department**:Finance**:
- Hours**:8:30am to 5:00pm, Monday - Friday**:
- Report to**:Head of Finance
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