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Administrative Assistant

4 months ago

Mildenhall, United Kingdom US Visiting Forces Local National Direct Hire Full time

**Job Title: Admin Assistant**

**PP-SRS-GRD: S-0326-04**

**Location: RAF Mildenhall**

**Vacancy Number: RPA 867672**

**Close Date: 05 January 2023**

**Work Hour Per Week: 37.50**

**Salary (Per Hour)**:£9.93 (Under 23 years) £10.28 (Over 23 years)

**NOTE: Several vacancies available - multiple selections can be made from this announcement**

**Main Purpose**

The primary purpose of this position is to perform office administration functions for the Equal Opportunities Office which includes the preparation of new media articles, preparing reports, analyzing program statistics and initiating and maintaining case files. You will prepare a wide range of documents to include recurring correspondence, internal reports and other documents from information obtained from the staff, files and other sources. Receive and direct calls or visitors to the Equal Opportunities Office. Use varied automation software to produce spreadsheets and reports as and when necessary. You will also be asked to review and finalize documents prepared by others. The office handles information that is sensitive in nature with requirements that include demanding timelines.

**Knowledge and Experience Required**:

- Applicants must demonstrate the following: _

1. Knowledge of and experience using various office automation software programs, tools and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases and graphs.

3. Practical knowledge of rules, procedures, or operations applied to clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, screening telephone calls and visitors, processing mail, planning, organizing, and carrying out assignments and composing routine, nontechnical information for recurring reports and inquiries.

5. Ability to communicate effectively, both orally and in writing, using tact and courtesy.

**Other Important Information**
- Hours of work: Start & end times may be modified due to mission needs and in accordance with organization’s flexible working policies.
- Will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules, and regulations.
- Must obtain and maintain the appropriate security clearance.
- May be assigned other duties that are appropriate to the grade and skill set of the employee.
- May be required to travel by military and/or civilian aircraft in the performance of official duties or attend necessary training. Position may be coded as mission essential
- A 6-12-month probationary period will be required
- Will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules, and regulations.
- Overtime may be required
- May be required to travel overnight to US or other countries in the performance of official duties or attend necessary training.

**Benefits**
- 25 days Annual Leave + UK Bank Holidays, year-to-year carryover in accordance with program policy
- Paid Sick Leave; year-to-year carryover in accordance with program policy
- Pension Scheme
- Life Assurance Scheme
- Employee Assistance Program (EAP)
- Free on-site parking
- Specialized Training provided throughout entire period of employment
- Development opportunities available
- Time off, cash and honorary awards and recognition available for significant contributions and consistent high performance
- Free access to on-site gym facilities

**Who Can Apply**
- Citizens of the U.K., Nationals of European Community (EC) Countries, and Commonwealth Citizens, other Foreign

Nationals, and Stateless persons provided no restrictions have been imposed as a condition of continued residency in theUK.
- Applicants who have a minimum of five years consecutive residency in the UK are considered for this position; however, those who do not meet the criteria will be considered on a case-by-case basis. All successful applicants will require a security clearance.
- Please note pre-appointment security clearance requirements may delay start date.
- Proof of identification in the form of a photo ID will be required, for example a driving license or current passport.
- This position may have certain restrictions to US citizens due to the Status of Forces Agreement.
- Additional information may be obtained by contacting the LNDH team at 01638 544955.

**How To Apply**

**Equal Opportunity Employer**

There will be no discrimination in employment practices based on gender, age, marital status, disability, race, nationality, religion or beliefs, sexual orientation, being or not being a member of a trade union.

**Job Types**: Full-time, Permanent

**Salary**: From £10.28 per hour

**Benefits**:

- Company pension
- Free parking
- Gym membership
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Performan