Senior Administrative Assistant

7 months ago


Lincoln, United Kingdom United Lincolnshire NHS Health Trust Full time

**Job overview**
- **Outpatients Senior Administration Assistant - Band 3**:

- **Full Time 37.5 hours - Permanent**:

- **Based at Lincoln County Hospital**:

- **Salary Banding £22,816 - £24,336**:

- **Monday to Friday 8.30-5.00PM**

This is an exciting opportunity to join a team of highly motivated Booking and Reception teams at United Lincolnshire Hospitals NHS Trust based at Lincoln County Hospital. The Outpatient Appointment Services is looking to recruit Outpatient Senior Administration Assistants within our department into substantive full-time roles.

**Job Purpose**
- To ensure patients receive Outpatient, Routine, Urgent, Suspected Cancer and MDT appointments in a timely manner through tracking patients along their pathway, co-ordinating hospital appointments in line with the booking requirements of the Trust.
- To ensure patients receive all relevant information in a timely accurate and effective way.
- To ensure all data relating to patients is captured in a timely and accurate manner.
- To provide a customer focused booking service.
- To provide reception services to relevant areas in a professional, understanding and courteous manner.
- To use Trust information systems for the recording and reporting of clinical and performance data in accordance with the Trusts IT Strategy.
- To proactively manage waiting times for individual routine and cancer patients to ensure targets are not breached by negotiating patient management arrangements with responsible staff and directly with patients themselves.
- Work to reporting deadlines and inform line managers in advance of potential problems and breaches.
- The post holder will agree to follow procedures and protocols such as the Elective Access Policy (EAP) and Standard Trust Administration Guidelines (STAGS)

**Person specification**

**Qualifications - Essential criteria**
- GCSE’s Grade C and above in Maths and English or equivalent
- Experience and training to Vocational Level 3 or equivalent

**Previous Experience - Essential criteria**
- Experience of working in a customer care environment OR
- Experience of working in an office environment
- Experience of using Microsoft Office
- to include Excel and Outlook

**Job Types**: Full-time, Permanent

**Salary**: £22,816.00-£24,336.00 per year

**Benefits**:

- Canteen
- Company pension
- Discounted or free food
- Employee discount
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- training to Vocational Level 3 or equivalent: 1 year (required)
- Working in a customer care environment: 4 years (required)
- working in an office environment: 4 years (required)
- Microsoft Office
- to include Excel and Outlook: 4 years (required)
- Ability to prioritise and organise own workload: 4 years (required)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Lincoln (required)

Work Location: In person



  • Lincoln, Lincolnshire, United Kingdom United Lincolnshire Teaching Hospitals NHS Trust Full time

    Job Title: Senior Administration AssistantSalary: £24,071 - £25,674 per annum (dependent on experience)Location: Lincoln County HospitalThis is an exciting opportunity to join our highly motivated Booking and Reception teams at United Lincolnshire Teaching Hospitals NHS Trust. As a Senior Administration Assistant, you will play a vital role in providing...


  • Lincoln, Lincolnshire, United Kingdom This is an IT support group Full time

    We are seeking a Senior Administrative Assistant to join our professional and friendly therapy teams. The role will be based in the NORTH of the county, with flexibility to work from various locations including Lincoln, Louth, Skegness, or Gainsborough.The successful candidate will be responsible for providing administrative support to our occupational...


  • Lincoln, United Kingdom Benjamin Edwards Ltd Full time

    **Senior Project Administrator - Lincoln - £25k - £35k & benefits** A local international company is recruiting for a Senior Project Administrator to join their team based in Lincoln. This is a tactical role where you will assist the teams with administrative planning and forecasting tasks to support new product introduction. **The role of Senior Project...


  • Lincoln, United Kingdom Lincoln College Careers Full time

    Interview Date 30 January 2025We are looking to recruit an Administrative Assistant to undertake various administrative activities required in connection with the running of the Assistant Principals curriculum area to include learner conduct and trips and visits documentation and input and assist with timetabling and the coordination of registers, as well as...


  • Lincoln, United Kingdom Lincolnshire County Council Full time

    **Athena School, South Park Avenue, Lincoln, LN5 8EL** Administration Assistant **Salary**: APT&C Grade 3 Points 6-9 (From £16,083, Pro-rata salary, Term Time) Hours: 37 Contract Type: Permanent Athena school is an SEMH (social, emotional and mental health) school which is in federation with Fortuna Primary School. The two schools work together to...


  • Lincoln, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

    Do you have exceptional organisational, communication and administrative skills? Do you enjoy working closely with a small team of people and helping to get the best out of people? Are you looking to take on more responsibility? If so, then our senior administrator role may be just what you’re looking for. We're looking for a Senior Administrator to join...

  • Senior Administrator

    7 months ago


    Lincoln, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

    The Electronic Assistive Technology Service (EATS) is based in Lincoln and is part of Lincolnshire Community Health Services. The team provide specialist services for communication and environmental controls to patients across the East Midlands region. Reporting to one of the Specialist Clinicians, you will be working within the admin team as a Senior...

  • Senior Administrator

    9 months ago


    Lincoln, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

    Do you have exceptional organisational, communication and administrative skills? Do you enjoy working closely with a small team of people and helping to get the best out of people? Are you looking to take on more responsibility? If so, then our senior administrator role may be just what you’re looking for. The Quality Team are looking for someone highly...


  • Lincoln, Lincolnshire, United Kingdom Lincoln College Group Full time

    The Lincoln College Group is seeking a highly skilled Senior Administrative Officer to provide day-to-day leadership and management of the administration team. The successful candidate will oversee and coordinate timetabling and registers, ensuring efficient communication flow throughout the AP area and cross-college services/functions.This role involves...


  • Lincoln, United Kingdom 1st Choice Recruitment Full time

    Are you available to start on 25th March? Do you have advanced admin skills? Senior Compliance Administrator Lincoln £12 - £13 per hour 37 hours per week Temporary 12 weeks with the potential of a FTC or permanent position. Job Overview: Providing first class administration to assist with the delivery of programmes and projects. You will provide...


  • Lincoln, United Kingdom Cable Telecommunications Training Services Limited Full time

    Job description **Position: Administrative Assistant (Maternity Cover with potential to be permanent)** **Salary**: £20K-£24K Depending on Qualifications and Experience - Annual Leave 25 days per year plus Public Holidays. Hours - 08:00-16:30 with 30 minutes for lunch Monday to Friday. Cable Telecommunications Training Services offers an exciting...


  • Lincoln, United Kingdom Lincoln College Full time

    Interview Date 30 January 2025We are looking to recruit an Administrative Assistant to undertake various administrative activities required in connection with the running of the Assistant Principals curriculum area to include learner conduct and trips and visits documentation and input and assist with timetabling and the coordination of registers, as well as...


  • Lincoln, United Kingdom Lincoln College Full time

    Interview Date 30 January 2025We are looking to recruit an Administrative Assistant to undertake various administrative activities required in connection with the running of the Assistant Principals curriculum area to include learner conduct and trips and visits documentation and input and assist with timetabling and the coordination of registers, as well as...


  • Lincoln, United Kingdom Lincoln College Full time

    Interview Date 30 January 2025We are looking to recruit an Administrative Assistant to undertake various administrative activities required in connection with the running of the Assistant Principals curriculum area to include learner conduct and trips and visits documentation and input and assist with timetabling and the coordination of registers, as well as...

  • Senior Administrator

    7 months ago


    Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    An exciting and unique opportunity has arisen within the Adult Community Division for three B4 CMHT Locality Senior Administrators. Each senior Administrator will directly support the CMHT Service Manager for such locality, with general administrative duties, but will include diary management, data collation and preparation, meeting organisation, including...


  • Lincoln, United Kingdom United Lincolnshire NHS Health Trust Full time

    **1. Job Details** Outpatients Senior Administration Assistant **Job title**: Band 3 **Current Job grade**: Outpatient Support Manager **Reports to (Title)**: Clinical Support Services **CMT**: Outpatients Appointment Services **Department/Ward**: **Location/Site**: **2. Job Purpose** - To ensure patients receive Outpatient, Routine, Urgent, Suspected...


  • Lincoln, United Kingdom Coulter Elite Resourcing Ltd Full time

    **Marketing Assistant and Administrator** **Lincoln** **£20,000 - £23,000 - DOE** **Are you a confident and enthusiastic Marketing Assistant and Administrator looking for a new role?** **Coulter Elite Resourcing are currently looking for a Marketing Assistant and Administrator to work with one of their market leading and clients based in Lincoln to...


  • Lincoln, United Kingdom Codal Full time

    **Administrative Assistant** **About Codal** Our mission is simple; we partner with the best, design with a purpose, engineer for a sustainable future and always strive for perfection. We have a passion for solving business problems through data-driven design, intelligent engineering, and cutting-edge technologies. With a strong, all-in-house team of skilled...


  • Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

    We are looking to appoint a well organised, highly motivated and enthusiastic individual into the role of Administrative Assistant within our friendly Lincoln Community Mental Health Teams. We are seeking an individual who is enthusiastic, compassionate, flexible and creative in their approach, who can work alongside a variety of team members to provide...


  • Lincoln, United Kingdom Hope Meadows Equine Assisted Recovery CIC Full time

    Hope Meadows Equine Assisted Recovery CIC is looking for an administrative assistant to assist with the day to day running of the organisation. Hope Meadows is an equine assisted therapy provider for adults, young people and children. We are driven by values of affordability and compassion, aiming to overcome the barriers to accessing mental health support...