Bid Assistant
6 months ago
Job Advert
Unipart Rail is part of the Unipart Group, one of Europe's leading independent logistics’ companies that employs more than 8,000 employees worldwide and has an annual turnover of more than £800 million.
We have a long heritage in the rail industry based on decades of experience, we have continuous improvement plans to embrace innovation in both products and business techniques to ensure that we remain the first and best choice for our customers.
We are seeking an enthusiastic and experienced Bid Assistant to work at our Doncaster site.
**Benefits**
- Competitive salary
- Pension and death in service provisions for employees in pension scheme
- 25 Days Hols (plus Bank Holidays)
- Employee Assistance Programme (EAP)
- Health and Wellbeing Initiatives
- Employee offers and discounts from various retailers
- Recognition events and rewards
- Free car parking
**Main Purpose of the Role**
Working within the Bid Management team, supporting the Commercial Proposals Manager and the wider team, to deliver high quality and compelling proposals to the customer base. Achieved through the management of day-to-day activities relating to the Contract Variation Process and supporting tasks within the Bid Management Process.
Able to identify risks associated with the Contract Variation and Bid Management processes and escalate accordingly - ultimate responsibility taken at higher levels. Maintaining a professional image and providing a high level of customer service to internal and external stakeholders.
**Spread Of Skills & Analysis Required**
Range of semi-routine duties.
Knowledge will be required of a variety of processes.
A demonstrable collaborative approach to stakeholder management.
**Pressure & Working Environment**
Fluctuating pressure due to peaks and troughs in workload, with periods of moderate pressure due to external deadlines.
Work requires considerable concentration and a high degree of attention to detail. A consistently high level of quality of work is required to ensure the best chance of securing new or retaining existing business.
The role may involve occasional travel and out of hours working may occasionally be required.
**Qualifications & Education**
Mathematics and English to GCSE standard or equivalent.
**Experience & Proven Ability Required**
**Essential Criteria**
- IT literate.
- Skills or aptitudes required in a customer facing environment.
- Demonstrable experience of working within a team.
- Experience of managing multiple stakeholders.
**Desirable Criteria**
- Knowledge of the Rail Industry.
- Administrative experience.
**Duties & Key Responsibilities**
**SUPPORT CONTRACT VARIATION AND BID MANAGEMENT PROCESS 95%**
- Management and review of team inbox, circulating to relevant stakeholders where required.
- Day-to-day management of Contract Variation process.
- Writing of Contract Variation proposals in a professional and customer centric manner.
- Maintenance of CRM with all relevant opportunity information.
- Management of meeting agendas and supporting documentation.
- Capturing actions and main discussion points from relevant stakeholder meetings.
- Circulating and progressing actions with relevant stakeholders to ensure timely completion of tasks.
- Support development of internal presentations.
- Proactively managing customer portals.
- Maintaining the e-library content.
- Any other duties/responsibilities as required to support the Bid Management team and commensurate with the role.
**PERFORMANCE 5%**
- Support with reporting on overall business contract variation and bid performance against deadlines and KPIs.
- To achieve and maintain a minimum of Level 3 competency in the Unipart Way Tools and Techniques.
- Use of Unipart Way tools to identify and deliver Continuous Improvement of processes and systems.
As a valued employee of Unipart Rail, you can look forward to a varied and rewarding career with a company that holds the Investors in People accreditation and also world class status in employee engagement.
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