Payroll Assistant

4 months ago

Stafford, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

We are looking for a reliable and motivated individual with excellent customer service skills to join our busy team to support the delivery of a high-quality payroll Service to the Trust’s staff and its managers. We are an incredibly friendly and supportive team and would be glad to welcome a like-minded individual into our team.

You will be process orientated, able to prioritise and work calmly to organise your work allocation. You will be computer literate and proficient in using Microsoft Word, Excel and Outlook. Having a good eye for detail, you will be educated to NVQ level 3 or be able to demonstrate equivalent experience.

Good communication skills are essential, both verbally and in writing along with the ability to be able to convey detailed Terms and Conditions of service, and system related information and advice.

**Main duties include**:

- Supported by the Payroll Team Leader and Payroll Advisors, to be responsible for a small allocation of the Trust’s payroll.
- To work on specific tasks associated with the production of the Trust’s monthly payroll which includes, but is not limited to, the validation routines associated with the Healthroster Feeds.
- To work with the team to run, produce and validate the Trust’s monthly payroll, ensuring that payments are accurate and timely, and that T&Cs, policy and statutory legislation in relation to staff pay is complied with at all times.
- To support the Payroll Manager and Team Leaders in developing the team’s ESR and Pay Services section assistants.
- To provide a customer focused payroll service.

We are a friendly and caring team, providing a trust wide local payroll service. We each have our own allocations of work and work independently, but as a team we always have an open communication channel where any queries can be raised.

It would be good to have some payroll administration experience, ideally in an NHS setting, but don't worry if you don't have this, as full training and support will be given.

For further information or for an informal discussion, please contact David Macpherson - Payroll Manager on 01785 301034
- Under the supervision of the Payroll Team Leaders, with support from the Payroll Advisors, to be responsible for a small payroll allocation, ensuring that specified deadlines and data quality standards are met at all times.
- New starters and Terminations (within a 48 hours KPI)
- Changes to contract
- Sickness calculations
- Implementation of AEO, student loans, DEO, P45s etc
- Processing of Voluntary deductions e.g. Union deductions
- Calculations of backdated information and checking of retro run
- Record overpayment details onto the register and share the information upwards for appropriate action to be taken.
- Calculate, raise and recover advances of pay when required
- Monitor the e-Forms system for any late and “in month” forms and take appropriate payroll action if this has not been done.
- To further assist in the production of monthly payrolls by
- Assisting with the checking of various monthly payroll reports at different times throughout the monthly payroll cycle
- To participate in the monthly payroll checking routines, ensuring that payments and deductions reconcile within a given set of parameters.
- Manually inputting failed data entry lines from the Healthroster to ESR absence, T&A and expense interfaces
- Performing validation routines against highlighted areas of all Healthroster to ESR reports, i.e. T&A system, Expenses, Absences, Bank output.
- Inputting new monthly salary sacrifice details for the Cycle to Work and Bike Shop schemes.
- Processing the Start and Stop notices for lease cars.
- Checking the duplicate bank accounts report, Recovery of Advances report and other reports under the supervision of a Payroll Team Leader.
- To amend Override mileage rates as and when requested by Team Leaders
- Other Duties
- Over the course the monthly payroll cycle, and to contribute to personal development, during less busy times, to assist, under supervision, with the team’s general workload and any ad hoc requests as requested.
- Preparing and sending replacement P11Ds and responding to mileage detail requests.
- During periods of Colleague’s absence, covering duties as requested by the Payroll Team Leader to ensure that all sections are covered and service delivery is maintained.
- Promoting the department as an efficient and customer orientated service when in contact with employees, managers and external organisations.
- Through on the job and formal training, to actively develop and maintain a basic working knowledge of -- National, local and TUPE Terms and Conditions of service for staff, and specifically those that influence staff pay.
- HMRC and National Insurance regulations in relation to PAYE
- NHS and Local Government Pension Scheme, NEST and Auto Enrolment regulations
- Internal payroll procedures, Data Protection Act, Information Governance, Standing Financial Instructions and ot

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