Payroll Assistant

1 week ago

Stafford, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

Would you be interested in a career in payroll? You may not have payroll experience now but if you have the skills and aptitude, we are looking for why not read on.

Are you reliable and motivated? Do you have good customer service skills? Perhaps you have a background in administration. We are looking for someone who, once trained, is able to prioritise and work calmly to organise their own work allocation. We need someone who is computer literate and able to use Word, Excel and Outlook at a basic level. Having a good eye for detail and being process orientated is useful as well as having good communication skills.

The role is hybrid working. You will need to come into the office for face-to-face training initially and will then work primarily from home with a requirement to come into the office periodically on a scheduled basis.

Please note that the hours are over five days per week, Monday to Friday.

**Main duties include**:

- Supported by the Payroll Team Leader and Payroll Advisors, to be responsible for a small allocation of the Trust’s payroll.
- To work on specific tasks associated with the production of the Trust’s monthly payroll.
- To work with the team to run, produce and validate the Trust’s monthly payroll, ensuring that payments are accurate and timely, and that T&Cs, policy and statutory legislation in relation to staff pay is complied with at all times.
- To provide a customer focused payroll service.

We are a friendly and caring team, providing a trust wide local payroll service. We each have our own allocations of work and work independently, but as a team we always have an open communication channel where any queries can be raised.

It would be good to have some payroll administration experience, ideally in an NHS setting, but don't worry if you don't have this, as full training and support will be given.

For further information or for an informal discussion, please contact David Macpherson - Payroll Manager on 01785 301034

Main duties
- Under the supervision of the Payroll Team Leaders, with support from the Payroll Advisors, to be responsible for a small payroll allocation, ensuring that specified deadlines and data quality standards are met at all times.
- New starters and Terminations (within a 48 hours KPI)
- Changes to contract
- Sickness calculations
- Implementation of AEO, student loans, DEO, P45s etc
- Processing of Voluntary deductions e.g. Union deductions
- Calculations of backdated information and checking of retro run
- Record overpayment details onto the register and share the information upwards for appropriate action to be taken.
- Calculate, raise and recover advances of pay when required
- Monitor the e-Forms system for any late and “in month” forms and take appropriate payroll action if this has not been done.
- To further assist in the production of monthly payrolls by
- Assisting with the checking of various monthly payroll reports at different times throughout the monthly payroll cycle
- To participate in the monthly payroll checking routines, ensuring that payments and deductions reconcile within a given set of parameters.
- Manually inputting failed data entry lines from the Healthroster to ESR absence, T&A and expense interfaces
- Performing validation routines against highlighted areas of all Healthroster to ESR reports, i.e. T&A system, Expenses, Absences, Bank output.
- Inputting new monthly salary sacrifice details for the Cycle to Work and Bike Shop schemes.
- Processing the Start and Stop notices for lease cars.
- Checking the duplicate bank accounts report, Recovery of Advances report and other reports under the supervision of a Payroll Team Leader.
- To amend Override mileage rates as and when requested by Team Leaders

Other Duties
- Over the course the monthly payroll cycle, and to contribute to personal development, during less busy times, to assist, under supervision, with the team’s general workload and any ad hoc requests as requested.
- Preparing and sending replacement P11Ds and responding to mileage detail requests.
- During periods of Colleague’s absence, covering duties as requested by the Payroll Team Leader to ensure that all sections are covered and service delivery is maintained.
- Promoting the department as an efficient and customer orientated service when in contact with employees, managers and external organisations.
- Through on the job and formal training, to actively develop and maintain a basic working knowledge of -- National, local and TUPE Terms and Conditions of service for staff, and specifically those that influence staff pay.
- HMRC and National Insurance regulations in relation to PAYE
- NHS and Local Government Pension Scheme, NEST and Auto Enrolment regulations
- Internal payroll procedures, Data Protection Act, Information Governance, Standing Financial Instructions and other agreements.
- ESR, Healthroster.
- To participate in training and development, and gain experience in dealing with more compl

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