Payroll Assistant

3 months ago

Stafford, United Kingdom Midlands Partnership NHS Foundation Trust Full time

Main duties Under the supervision of the Payroll Team Leaders, with support from the Payroll Advisors, to be responsible for a small payroll allocation, ensuring that specified deadlines and data quality standards are met at all times. New starters and Terminations (within a 48 hours KPI) Changes to contract Sickness calculations Implementation of AEO, student loans, DEO, P45s etc Processing of Voluntary deductions e.g. Union deductions Calculations of backdated information and checking of retro run Record overpayment details onto the register and share the information upwards for appropriate action to be taken. Calculate, raise and recover advances of pay when required Monitor the e-Forms system for any late and in month forms and take appropriate payroll action if this has not been done.

To further assist in the production of monthly payrolls by - Assisting with the checking of various monthly payroll reports at different times throughout the monthly payroll cycle To participate in the monthly payroll checking routines, ensuring that payments and deductions reconcile within a given set of parameters. Manually inputting failed data entry lines from the Healthroster to ESR absence, T&A and expense interfaces Performing validation routines against highlighted areas of all Healthroster to ESR reports, i.e. T&A system, Expenses, Absences, Bank output. Inputting new monthly salary sacrifice details for the Cycle to Work and Bike Shop schemes.

Processing the Start and Stop notices for lease cars. Checking the duplicate bank accounts report, Recovery of Advances report and other reports under the supervision of a Payroll Team Leader. To amend Override mileage rates as and when requested by Team Leaders Other Duties Over the course the monthly payroll cycle, and to contribute to personal development, during less busy times, to assist, under supervision, with the teams general workload and any ad hoc requests as requested. Preparing and sending replacement P11Ds and responding to mileage detail requests.

During periods of Colleagues absence, covering duties as requested by the Payroll Team Leader to ensure that all sections are covered and service delivery is maintained. Promoting the department as an efficient and customer orientated service when in contact with employees, managers and external organisations. Through on the job and formal training, to actively develop and maintain a basic working knowledge of National, local and TUPE Terms and Conditions of service for staff, and specifically those that influence staff pay. HMRC and National Insurance regulations in relation to PAYE NHS and Local Government Pension Scheme, NEST and Auto Enrolment regulations Internal payroll procedures, Data Protection Act, Information Governance, Standing Financial Instructions and other agreements.

ESR, Healthroster. To participate in training and development, and gain experience in dealing with more complex pay calculations such as parental leave calculations, protection arrangements, dealing with pension matters, in preparation for career development Systems and equipment Become a proficient ESR Professional User, developing a knowledge of all relevant ESR & Pay Services team User Responsibility Profiles (URPs) Use the ESR system, using ESR Hub as a system tool. Supported by the payroll Team Leader, to reference the NHS Employers, NHS Pensions, HMRC, DWP etc websites for payroll information when needed. Save completed documents in the agreed format in the correct folders.

Decisions and judgements Working within set processes and cycles with little direct supervision, responsible for organising their own workload to ensure that all tasks are completed in a timely manner. The post holder analyses and interprets basic payment related information, and carries out complicated pay calculations. Communication and relationships The post holder engages with Trust staff and managers at all levels in response to queries raised. They also deal with external organisations.

Supported as needed by the Payroll Team Leader and Payroll Advisors, the post holder may have to convey complicated Payroll related information in a clear and concise manner. Communication can be in person, over the phone or in writing. On occasions communications can be of a particularly sensitive nature. Physical demands of the job Quick and accurate keyboard and computer skills are required in this role.

Daily usage of VDUs for prolonged periods of time. Most challenging/difficult parts of the job The post holder will be required to concentrate frequently when making calculations and will experience frequent telephone interruptions from staff or managers with pay and ESR related queries. Meeting unmoveable payroll deadlines. Research and Development The post holder will be expected to complete surveys and participate in audits relevant to their own work area.

**To be Noted**: The above duties are not an exhaustive list of duties and responsibilities, and the p

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