Executive Administrative Assistant

2 weeks ago


London, United Kingdom VFS Global Full time

**Purpose of the role**
- Diary management: manage electronic diary, assessing priority of appointments and reallocation, as necessary.
- Provide administrative, organizational and scheduling structure and support.
- Prepare documents, briefing papers, reports and presentations for senior management.
- Assist with gift and stationary ordering and couriers.
- Coordinate and organize meetings, including notifications to prospective attendees, set-up, pre
- and post-meeting correspondence, meeting minutes and records, and any other follow up as required.
- Manage travel schedules, prepare travel itinerary and co-ordinate travel arrangements (including visas/accommodation).
- Prepare travel expenses’ statements and manage expenses process on company system.
- Helping with events organizations for the region
- Complete any other tasks as directed by Senior Management
- Shall adhere to the environment health and safety policy/objectives and guidelines of the organization

**Indicative KRA’s/Budgetary and Revenue Responsibilities**

2. Preparation of Travel Itinerary and coordination of Travel arrangements

3. Prepare travel expenses statement and vouchers

4. Arrange meetings/maintain schedule of important appointments

5. Assist in day to day operational and office routine.

**Qualification & Experience (Education, Experience, specific knowledge, skills, understanding, attitude)**

**Education**: Minimum: Graduate or its global equivalent degree

Additional: Postgraduate or its global equivalent

**Experience**:

- Minimum 2 years work experience in an administration role.
- Proficiency with Microsoft office
- Excellent written and verbal communication skills
- Planning & organizing skills
- Time Management

**Knowledge & Key Skills**:

- Advanced MS Office user (Excel, Word, Publisher, and PowerPoint).
- Basic qualification and/or experience in Health & Safety and Security.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: In person


  • Executive Assistant

    16 hours ago


    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...


  • London, United Kingdom NL Recruitment Full time

    Are you a skilled Administrator, looking to progress into an Executive Assistant role? Administrator - Executive Assistant, a great opportunity to join a Social Welfare Charity, Central London. Offering Hybrid Working; 3 days office based and 2 days remote working. As the Administrator - Executive Assistant, you will provide secretarial and administrative...

  • Executive Administrative Assistant

    Found in: Talent UK C2 - 1 week ago


    London, United Kingdom JPMorgan Chase & Co. Full time

    . Morgan is seeking an Executive Assistant to support Asset & Wealth Management Unit. This position is based in London. It is a great opportunity for candidates with solid Executive Assistant experience. As an Executive Administrative Assistant on the 23 Wall team at JP Morgan, you will be tasked with a variety of administrative duties that require...


  • London, United Kingdom G Network Full time

    **Executive Administrator** **12 month FTC** As a G. Network Executive Administrator, you will play a key role in the business operations, managing and supporting two Executive Assistants with both project and BAU activities. You’ll need to have solid administrative background and experience of working with C- suite level stakeholders, ideally within a...


  • London, United Kingdom Auxeris Ltd Full time

    **About the business**: Our client is a well-established Litigation Funding business at the cross-section of law and finance providing the public an opportunity to seek justice. As a reputable high-profile firm, they are recognised in the industry as innovative, forward-thinking thought leaders. With an operating model that is flat and lean, the team has an...

  • Executive Assistant

    2 weeks ago


    London, United Kingdom Pillar Nonprofit Network Full time

    Atlohsa Family Healing Services is a non-profit, charitable organization, dedicated to strengthening community through Indigenous-led programs and services that offer wholistic healing and wellness. The Executive Assistant provides administrative support and assistance to the Directors’ Circle, which leads the overall agency operations including program...


  • London, United Kingdom Strictly Recruitment Full time

    Our client is a leading progressive global law firm with a rich history extending over centuries and a reputation for innovation and solutions. An amazing opportunity has arisen for an intelligent and organised individual to join their Operations department as Team Executive / Administrative Assistant on a 12-month FTC. This will be a 35-hour working...


  • London, United Kingdom JPMorgan Chase & Co Full time

    **JOB DESCRIPTION** As an Executive Administrative Assistant on the 23 Wall team at JP Morgan, you will be tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making. Your responsibilities will include providing high-level administrative support for the executive and their team of managers, as well as...

  • Executive Assistant

    2 days ago


    London, United Kingdom Signature Recruitment Ltd Full time

    Are you highly organised and able to manage multiple deadlines? Is your high attention to detail one of your strengths? Signature Recruitment has a fantastic opportunity to join our client, a well renowned London university, as an Executive Assistant. This role is on a full time, temporary contract with the benefit of hybrid working. **Executive Assistant...

  • Executive Assistant

    4 days ago


    London, United Kingdom NL Recruitment Full time

    Executive Assistant, a great opportunity to join a Social Welfare Charity, based in Central London. Offering a Hybrid Working Pattern of 3 days office based and 2 days remote working. As the Executive Assistant, you will provide secretarial and administrative support to the Chief Executive, and also provides some administrative support to the Chief...

  • Executive Assistant

    4 days ago


    London, United Kingdom Crone Corkill Full time

    Executive Assistant Boutique Executive Search Firm, in Mayfair £50-55,000 plus benefits & bonus Permanent - 1 day remote per week We have a great opportunity for an Executive Assistant to join An independent executive search and board consulting partnership. Our client is looking for confident, professional, and ambitious Executive Assistant to support a...

  • QA Administrator

    6 days ago


    London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic experienced an executive assistant to join the UCLH dosimetry team as part of the radiotherapy and proton therapy physics team. This role offers an exciting opportunity at UCLH. The post holder will provide comprehensive executive assistance and administrative support to the radiotherapy physics team. The post holder will...

  • Executive Assistant

    2 weeks ago


    London, United Kingdom Anderson Hoare Limited Full time

    We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position. As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc...

  • Executive Assistant

    Found in: Jooble UK C2 - 7 days ago


    London, United Kingdom Expanse Syndicate Full time

    Company Description Expanse Syndicate is a London-based agency that specializes in assisting car dealership companies in delivering high-quality leads through strategic advertising on leading social media platforms. Our mission is to help dealerships thrive in the digital era by blending cutting-edge marketing, data-driven strategies, and creative...

  • Executive Assistant

    Found in: Talent UK 2A C2 - 7 days ago


    London, United Kingdom Expanse Syndicate Full time

    Company Description Expanse Syndicate is a London-based agency that specializes in assisting car dealership companies in delivering high-quality leads through strategic advertising on leading social media platforms. Our mission is to help dealerships thrive in the digital era by blending cutting-edge marketing, data-driven strategies, and creative...

  • Executive Assistant

    7 days ago


    London, United Kingdom Expanse Syndicate Full time

    Company Description Expanse Syndicate is a London-based agency that specializes in assisting car dealership companies in delivering high-quality leads through strategic advertising on leading social media platforms. Our mission is to help dealerships thrive in the digital era by blending cutting-edge marketing, data-driven strategies, and creative...

  • Executive Assistant

    16 hours ago


    London, United Kingdom InterQuest Group Full time

    Our client who is a leader in their sector, is looking to recruit a C-Suite Executive Assistant for a period of 3 months, paying £300 per day outside of IR35. They’re based in Central London, and you will work from home 3 days per week. **What is expected of the Executive Assistant?** - You will provide comprehensive support to the CEO and x2 senior...

  • Executive Assistant

    7 days ago


    London, United Kingdom Page Personnel - UK Full time

    10 month FTC maternity Cover - Immediate Start - Opportunity to join a wonderful firm in Mayfair **About Our Client**: A financial Services Firm based in Mayfair. **Key responsibilities: **Calendar Management**: Scheduling meetings, appointments, and events for the executive. This involves coordinating with internal and external parties to find suitable...

  • Executive Assistant

    Found in: beBee jobs GB - 1 week ago


    London, Greater London, United Kingdom FIS Global Full time

    Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education) Travel Percentage : 0%About the role:Performs secretarial and administrative duties on behalf of an Executive Division Head . You will be managing their executive schedule including arranging appointments, travel, meetings, conference calls, etcAbout the team:Our...

  • Executive Assistant

    4 days ago


    London, United Kingdom Signature Recruitment Full time

    Do you have strong diary management experience? Are you a well experienced Personal Assistant who is excellent at developing strong working relationships? Signature Recruitment has an exciting opportunity to join our client, a prestigious London University,as an Executive Assistant. This is a full-time, permanent position with the benefit of hybrid...